Role Summary

Responsibilities

• Responsible for maintaining key accounts with suppliers, sourcing and supplying goods from enquiry stage to dispatch, expediting, updating systems regularly and negotiating costs and discounts with suppliers.
• Provide an efficient cost-effective service to provide materials and supplies, including review of intercompany (corp. / regional / rig) material allocation next to purchase or rental.
• Ensure all purchase requisitions for materials, supplies and services are converted to a purchase order or agreement as appropriate.
• Follow up promptly clarifications and requests for information from suppliers or the rig.
• Make purchasing decisions based on benchmark prices and comparisons with costs, logistic and country import restriction.
• Ensure that all purchases of repairs, services and third-party charges comply with Company policies and procedures and rig standardization guidelines
• Responsible to perform expediting for overdue orders.
• Monitor and Tracking of Repair and Return (R&R) items and ensure appropriate action is taken.
• Assist account payable with invoice discrepancies and ensure suppliers invoices are processed for payment in timely manner.
• Resolve any vendor invoicing and shipment discrepancies and negotiate acceptable and timely resolutions, escalating any complex issues to manager and internal clients.
• Review of SCM KPIs and prompt action to be taken to remedy areas that are not performing.
• Monitor vendor delivery performance and document any delays, quality non-conformance, quantity discrepancies and pricing issues.
• Participate in vendor assessments in accordance with Company policies and procedures and make recommendations as appropriate
• Develop knowledge on new laws and regulations, market developments and new products relevant to company operations.
• Provide procurement process and procedure guidance to Company departments.
• Follow and adhere to company purchasing policies and procedures.
• Coordinate with end users to explore opportunities for improvement in the purchasing process and compliance with company Purchasing Policy.
• Ensure sourcing and supply of all materials follows the company Purchasing Policy.
• Ensure the import of materials complies with applicable import customs regulations. And maintain an up-to-date knowledge of import – export requirements applicable to countries in which company operates.
• Prepare reports in support of purchasing activities.
• Correspond with the field on all purchasing issues to ensure effective communication.
• Identify and notify Supply Chain Manager of potential suppliers to be included in approved vendor list.
• Communicates internally with Co-Workers, Supervisor/Manager, Colleagues, Finance and Operations/Rig Team.
• Collaborates with other functions eg. Finance, Legal
• Communicates externally with suppliers and peers.
• Support, encourage and mentor more junior buyers to ensure they have the skills and opportunity to develop in their current role and prepare for career progression
• Take personal responsibility for own continued professional development and undertake any training as required
• Shore based role which requires attention to detail and data management working under general supervision.
• The role does not require extensive travel.

Qualifications and Experience

• High School Maths & English or equivalent
• College - Vocational or Bachelor’s Degree in Supply Chain Management or similar discipline preferred or equivalent experience at Company’s discretion.
• Experience in a similar role in procurement/logistics within the oil and gas or related industry.
• Fluent in English (verbal and written) with the ability to work with internal onshore teams and offshore personnel.
• Strong understanding of purchasing practices and ethics.
• Strong communication skills both verbal and written.
• Proficient in Microsoft Office Suite application, particularly Excel.
• Working knowledge with procurement related systems.
• Excellent analytical skill, cost conscious, disciplined and organised.