Primary Purpose of Position:

• Administer the functions of acquisition and distribution for service, parts and test equipment for Vehicle Engineering via the PentaSap system, credit card, and the department’s ATA system (Activity Tracking Application).

Major duties of Position:

• Provide the first line of customer service in a “help desk” role for visiting customers.
• 1. Process requisitions, supplier follow up, approve invoices, shippers, etc. Review part usage between groups to determine optimal levels for cost reduction.
• In addition, identify common parts to share and reduce inventory levels.
• Select suppliers that can supply services, parts and test equipment required in a timely manner.
• Request material codes (NPM)
• Give priority to emergency requests and ensure requisitions are expedited.
• Lead resolution of timing, cost, and delivery problems that arise with our supply base.
• Verify materials are delivered for purpose of invoice payment and/or resolving payment problems.
• Approve/fix invoices for payment of all equipment requests that are completed by suppliers.
• Close requisition assignments in ATA when processes are determined to be complete.
• Maintain the inventory of general (public) stock with biweekly review.
• Create shippers via the JTETSO system to facilitate the handling of equipment being serviced.
• Manage warranty exchange programs for engineering tools such as micropods, vector, etc.
• Manage department calibration equipment to ensure calibration cycle is maintained through work order creation and vendor brokering.
• New equipment record creation using database.
• Assemble capital projects, create requisitions, track timing, update KPIs
• Review equipment services and generate service contracts for cost and efficiency improvements.
• Develop efficient procurement paths to meet cost, and timing for design build projects.
• Develop best practices and create SOPs to document business processes.
• Review business needs among the Instrumentation groups to determine strategies to consolidate and streamline purchases.
• Work with purchasing and finance groups to develop creative solutions for third party brokering, additional vendors for key equipment.

Education:

• Associate degree in business, or Electronics Technology required or comparable education.

Experience:

• Minimum of two years’ experience in instrumentation services and in dealing with suppliers.
• Preferred background in “purchasing” systems, “accounts payable” systems, automotive test equipment and electronic components.

Skills/Competencies:

• Must have excellent interpersonal, teamwork, and communication skills. Possess good planning and priority setting skills.
• PC proficient with knowledge in Word, Excel, and SharePoint. Self-motivated and be able to function with minimum supervision. Knowledgeable in department work order system.