Bookkeeper & Family Business Operations Coordinator (Remote)

About Us

We are a U.S.-based family operating several businesses across real estate development, construction, property management, Airbnb hospitality, and real estate sales. We are looking for a long-term team member who will become an integral part of our family office, helping keep our businesses financially organized and operating efficiently.

This is not a traditional virtual assistant position. We are looking for someone who is highly organized, detail-oriented, trustworthy, proactive, and experienced with bookkeeping and business operations.

Our goal is to build a long-term relationship with someone who enjoys creating systems, solving problems, and helping businesses stay organized.

Primary Responsibilities

Bookkeeping (Primary Responsibility)

Manage bookkeeping for multiple U.S. businesses using QuickBooks Online, including:

• Multiple company files
• Bank and credit card reconciliations
• Transaction categorization
• Accounts payable
• Accounts receivable
• Vendor management
• Receipt collection and organization
• Monthly financial reports
• Budget vs. actual reporting
• Cash flow tracking
• Preparing records for CPA
• Maintaining organized financial documentation
• Following up on missing information
• Keeping books current and accurate

Airbnb & Property Management

Assist with:

• Guest messaging
• Cleaner scheduling
• Maintenance coordination
• Expense tracking
• Reservation tracking
• Supply inventory
• Monthly property reports
• Vendor coordination

Executive & Administrative Support

Provide administrative support including:

• Calendar management
• Email organization
• Travel research and planning
• Internet research
• Document preparation
• Google Drive organization
• Creating SOPs (Standard Operating Procedures)
• Data entry
• Vendor research
• Scheduling
• General business support

Qualifications

Required

• Minimum 3 years of QuickBooks Online experience
• Experience managing bookkeeping for multiple companies
• Excellent written and spoken English
• Strong Microsoft Excel and Google Sheets skills
• Highly organized
• Extremely detail-oriented
• Strong problem-solving skills
• Ability to work independently
• Excellent time management
• High level of integrity and confidentiality
• Reliable high-speed internet
• Quiet home office

Preferred

• QuickBooks Online ProAdvisor Certification
• Experience supporting U.S. businesses
• Real estate bookkeeping experience
• Construction bookkeeping experience
• Airbnb/property management experience
• Experience with Google Workspace
• Experience creating SOPs and business processes

Personality We’re Looking For

The ideal candidate:

• Loves organization
• Notices details others miss
• Takes initiative without being asked
• Enjoys improving systems
• Communicates clearly
• Is dependable
• Wants a long-term position
• Is comfortable managing multiple priorities
• Takes ownership of their work

Requirements

This is a 100% Remote Job

Up to $10/hr