Key Responsibilities and Accountabilities:

• Tracking the development budget against costs.
• Maintaining databases such as the planning calendar, business development calendar, The Well Teams channel and other key systems, acting as the main point of contact and data owner for Salesforce.
• Scheduling and setting up creative ideas and production solution sessions for pitch responses where required.
• Supporting pitch response owners with schedule creation and management, document gathering, arranging check-ins and inter-department meetings, and liaising with the design team to meet key milestones and deadlines.
• Building strong company-wide relationships, tracking, monitoring and sharing relevant news and events from across the sports industry, and identifying key industry events to attend.
• Supporting and contributing to Studios initiatives such as Green to Screen and Free to Be.
• Coordinating invites, attendance and hospitality for client-hosting events such as Wimbledon, The Open, The Solheim Cup, the US Open and others.
• Providing project management and coordination support on broader consultancy projects as required.
• Contributing to the forward planning of industry events, awards submissions and conferences.
• Providing key assistance and coordination support for video projects, including case studies, awards films, Team Talks materials and other content as required.
• Coordinating and booking external support for RFP responses and sizzle reels as required.
• Leading and managing the insight-gathering process for RFP responses, coordinating internal stakeholders and external research to collate client data, market intelligence and financial insights to maximise the competitiveness of submissions.
• Providing administrative support, including drafting correspondence, agendas and meeting minutes, organising hospitality, and supporting projects and events delivered or hosted by the SVPs or Commercial Team.
• Carrying out any other duties within the scope and purpose of the role.

Unusual Challenges or Circumstances

• May require occasional late starts, late finishes, evening and weekend working where required, although the role is primarily weekday office-based.

Key Result Areas-

• Excellent logistical coordination and support.
• Ensuring all databases are regularly updated and maintained accurately.

Knowledge and Experience

• Database and Excel management.
• Calendar and schedule management.
• Experience working with external partners, suppliers and clients.
• Ideally, previous experience in a production environment.
• Previous experience at Assistant or Coordinator level.
• Knowledge of and interest in the sports industry, with a desire to learn about future production trends.
• Ability to work effectively under pressure and manage competing priorities.
• Strong written and verbal communication skills.
• Ability to work to and meet deadlines.
• Strong team player.
• Proficient in Microsoft Word, Excel, PowerPoint and Teams.
• Educated to A-Level standard or equivalent.

Skills and Abilities

• A keen interest in sport.
• First Aid and/or Health & Safety training.
• Full clean driving licence.
• Excellent time management skills; reliable and punctual.
• Able to work effectively both independently and as part of a team, demonstrating initiative and self-motivation.
• Positive, professional and enthusiastic approach to work.

In addition, success at IMG is driven by four core competencies that apply to all employees:

• Business Acumen – Understanding financial drivers, interpreting business data, aligning decisions to strategic outcomes
• Operational Excellence – Driving efficiency, governance, and continuous improvement in delivery & operations
• Innovation Mindset – Cultivating curiosity, experimentation, and forward-looking capability development
• Leadership & Collaboration – Inspiring others, building trust, and enabling collaboration across teams