POSITION PURPOSE 

Leads strategic sourcing activities for complex small to medium initiatives with the ability of achieving significant cost reductions, supplanted with year-over-year cost and productivity improvements in the total cost of goods and services procured while maintaining or improving product quality and vendor service levels.   Strategic sourcing activity includes but is not limited to, managing several simultaneous competitive sourcing processes, complex contract negotiations of high value, and limiting exposure to the System on high risk projects. This position has responsibility for making decisions and managing risk that impact day-to-day operations.   

This position is accountable for maintaining business relationships with suppliers and Trinity's group purchasing organization (GPO). The business relationships with suppliers will require negotiating terms supporting the business plan objectives and protecting Trinity from business continuity risk, working with legal to develop contracts to memorialize terms and conditions of the trade relationship, and monitoring supplier performance and conducting business reviews. The business relationship with the GPO will require representing Trinity's interest on advisory boards, providing guidance on the GPO negotiation strategies, and supporting contract implementation across the ministry.      

ESSENTIAL FUNCTIONS 

Knows, understands, incorporates, and demonstrates the Trinity Health Mission, Vision, and Values in behaviors, practices, and decisions. 

Drives system compliance by optimizing the use of national group purchasing, custom group purchasing and Trinity Health system agreements. Demonstrates detailed understanding of products, service offerings and financial impact. 

Conducts competitive sourcing and negotiation process on initiatives with moderate risk and value, which include but are not limited to direct and indirect supplies, services and equipment. Analyzes responses, reviews product/service/equipment information to determine applicability, performs cost benefit analyses, develops reports and presents findings. Determines most favorable quotes and/or negotiates with vendors to obtain optimal price, terms and conditions.  

Prioritizes projects for assigned commodities.  Leads strategy development, manages Request for Information (RFI), Request for Proposal (RFP) and Request for Quotation (RFQ) processes.  Leads analysis and negotiations. 

Leads cross-functional teams for strategic sourcing initiatives to drive system-wide standardization, cost reductions, service and quality excellence, knowledge transfer for replication of best practice, information technology development and assisting with local implementation of various activities.  Builds stakeholder team consensus to endorse sourcing strategies.  A demonstrated ability to work collaboratively across multifunctional teams and with RHMs in multiple geographies. 

Develops, executes and communicates sourcing strategies in collaboration with senior level management and key stakeholders on overall process, timing, and objectives. Manages relationships to ensure internal customers and stakeholders are actively engaged. 

Promotes a lean/process excellence culture. Participates in joint quality improvement initiatives with SO and RHM colleagues. Motivates and leads strategic sourcing lean program initiatives to increase productivity and improving end to end process efficiencies. 

Accountable for engaging suppliers in the selection processes and maintaining business relationships that are conducted legally, ethically and in accordance with Trinity Health Policies/Procedures and the Organizational Integrity Program.  

Accountable to develop a primary liaison for key suppliers within the assigned category. Conducts business reviews with key suppliers. Serves as the subject matter expert for all category supplier engagement questions from Trinity colleagues. 

Maintains business relationships with the GPO leadership and staff. Provides input on sourcing strategy and represents Trinity on advisory boards as assigned.  

Plans, manages and oversees the life cycle of complex small to medium sourcing projects. These projects involve but are not limited to multiple stakeholders, significant facilitation, standardization and process change to multiple business units.   

     Working knowledge on contract construction and the ability to review, red line and draft language for discussion. Close working relationship with legal for those contract issues requiring legal input.  

Partners with Finance department to ensure that forecasted savings are validated.  

Tracks and measures supplier performance against scorecards on an ongoing basis, as applicable. Conducts supplier Business Reviews as necessary. 

Facilitates dialogue with local business owners, RHM senior management, and Supply Chain staff to remove barriers when necessary.  Engages suppliers and RHMs to ensure timely resolution of service issue(s). 

Establishes procedures for managing a comprehensive sourcing process for assigned products/services across Trinity Health.    

Maintains a working knowledge of applicable Federal, State and local laws/regulations; the Trinity Health Integrity and Compliance Program and Code of Conduct; as well as other policies and procedures in order to ensure adherence in a manner that reflects honest, ethical and professional behavior. 

MINIMUM QUALIFICATIONS 

Knowledge of strategic sourcing (not limited to managing several simultaneous competitive sourcing processes and complex contract negotiations) and demonstrated ability to perform financial analysis normally acquired through completion of a Bachelor’s degree in business, finance or a clinical discipline AND 5 (five) years of relevant Supply Chain work experience or an equivalent combination of education and work experience.  Appropriate technical certification (i.e. CQM, CPM, CPIM) desirable.     

Understands Lean and technical problem-solving concepts and techniques.  

Ability to establish and maintain productive and positive working relationships with all stakeholders and external suppliers. 

Ability to address conflict, along with willingness and desire to challenge conventional thinking from all levels throughout the organization including senior level management. 

Capability to understand customer and stakeholder businesses at the financial, operational and business impact levels.  

Ability to proactively identify and bring forth any potential issues and formulate viable solutions.   

Strong analytical skills including ability to construct and execute multiple complex analyses (e.g. Total Cost of Ownership (TCO), Economic Value to Customer (EVC), Net Present Value (NPV) simultaneously.  Ability to translate implications of analyses into preliminary recommendations. 

Excellent organizational, planning and project management skills. 

Ability to quickly gain a fact-based understanding of current supplier base and major trends in relevant markets. 

Knowledge of contract law and governing regulations with ability to work collaboratively with internal legal counsel for optimal System contracting.  

Ability to be a self-starter and independent worker requiring minimal supervision and the ability to manage priorities and manage own work, while achieving performance standards and work plan timing. 

Demonstrated ability to manage multiple and changing priorities. 

Comfortable operating in a collaborative, shared leadership environment. 

Personal presence that is characterized by a sense of honesty, integrity, and caring with the ability to inspire and motivate others to promote the philosophy, mission, vision, goals, and values of Trinity Health. 

Advanced Excel, Word and PowerPoint skills required. Knowledge of an Enterprise Resource Planning application is preferred. 

PHYSICAL AND MENTAL REQUIREMENTS AND WORKING CONDITIONS 

Work will generally be accomplished in an office environment. 

Ability to set and organize own work priorities, and adapt to them as they change frequently.  Must be able to work concurrently on a variety of tasks/projects in an environment that may be stressful with individuals having diverse personalities and work styles.  

Must be able to travel to the various Trinity Health sites (20%) as needed. 

Must possess the ability to comply with Trinity Health policies and procedures.