The role…

The primary purpose of this role is to support local kitchen/chef, bar and operations teams with recipe, cost and inventory management and ensure all information (product, pricing and stock) in our Purchasing System (Adaco) is accurate and up to date.

Over time it is expected that the role will develop to support Food, Beverage and Variables categories on a wide array of procurement activity including, but not limited to purchasing system management, vendor setup and invoice management, cost control, spend analytics, contract review and management and process and policy governance.

Main Duties

• Ensure complete administrator responsibilities of Adaco
• Ensure database cost prices and purchase codes are accurate
• Ensure recipes are created in Adaco and linked to our Revenue System (MICROS)
• Report on missing PLU’s & recipes on a weekly basis.
• Review Global & Local recipes with the relevant departments.
• Regular cleanup of F&B products database in Adaco.
• Correct database where appropriate, providing analysis of where mistakes occurred and advising sites management on how to maintain accurate database
• Provide monthly Adaco training
• Analyze COS and report against budget/theoretical
• Perform cost and scenario analysis, along with benchmarking
• Consider price ceilings, competitor awareness
• Analysis of purchases, losses, theft, wastage
• Liaise with the Finance department to provide timely adjustments on the systems (Adaco and Sage), after the site food and beverage rec is sent out.
• Support back up approach of any missed invoices
• Perform weekly spot checks on site ordering & approving of deliveries / invoices and report on findings
• Support teams with weekly Bev inventory/stock counts and quarterly Variable inventory/stock counts on select lines
• Ensure Variable par levels are accurate and up to date and sites are ordering effectively against these
• Come up with actions to support the sites in reducing waste & purchasing costs
• Maintain Purchasing System and ensure supplier and product database always up to date and optimised
• Support new sites and new teams with onboarding and training of Purchasing System
• Provide administrative support to Procurement department and inputs for stock and margin reporting
• Provide ad-hoc reporting as and when requested
• Continuous improvements to systems and processes to ensure best practice, optimum effectiveness and efficiency
• Escalate to management details of individuals/departments who repeatedly do not meet compliance responsibilities
• Ensure that relevant and key processes are well documented
• Establish and agree key performance targets in the short and long term in order to optimize business performance and maintain the effectiveness of payments and procurement with set objectives

Required Skills/Qualifications

• At least 3 years progressive cost control and/or operational purchasing management experience
• Experience in Food and Beverage procurement an advantage
• Operational experience within Hospitality experience is an advantage 
• Good knowledge with Microsoft Office applications specifically Excel/Spreadsheets
• Good knowledge with Microsoft Office applications specifically Excel/Spreadsheets
• Experience of Purchasing & EPOS systems ideally Adaco Purchasing system & MICROS desirable

Physical Requirements

• Must be able to seize, grasp, turn and hold objects with hands.
• Must be able to work on your feet for at least 8 hours.
• Fast paced movements are required to go from one part of the club to others.
• Must be able to move, pull, carry, or lift at least 40 pounds.
• Occasionally kneel, bend, crouch and climb as required.

Why work with us...

Soho House offers competitive compensation packages that feature global benefits and perks. Whether you’re seeking entry-level employment or a new opportunity to expand your profession, we offer training to develop the technical and managerial skills necessary to enhance your career.

• Health Care + 401K: Full time employees are eligible for full benefits; Medical, Dental & Vision as well as Retirement fund with a 2% match
• Paid Time Off: Full- Time Employees have sick day's + vacation days
• Career Development: Soho House can progress your career domestically or internationally as well as managerially or technically
• Soho Impact: Empowering the Soho House Community to make positive change, through mentoring, apprenticeship, local outreach and sustainability
• Learning & Development: An extensive range of internally and externally run courses are available for all employees.
• Cookhouse & House Tonic: Celebrating our passion for food and drink. Check out our monthly calendars and get involved in trips, training's and events. Available to all.
• Team Events: From fitness sessions to cinema screenings and art classes, each month we hold a series of fun events which you can sign up to.
• Team Meal: Whilst on duty in our Houses & Restaurants you will be provided with a substantial meal free of charge.