Office Receptionist – Workplace Location Services Associate

 

Role Overview

The Office Receptionist is a key on-site role responsible for ensuring smooth daily office operations, visitor experience, and administrative support. This position serves as a central point of contact for employees, visitors, vendors, and internal stakeholders, supporting access management, logistics, procurement, and workplace services.

Key Responsibilities

Access & Security Management

• Distribute employee access cards and manage access rights in the C•CURE system

• Distribute and configure visitor access cards in C•CURE

• Ensure compliance with access and security procedures

Employee Valuables & HR Support

• Distribute and manage valuables such as American Express Corporate Cards, Pluxee Cards, and other HR-provided benefits

• Collect tax-related statements and documentation

Front Desk & Visitor Services

• Welcome, register, and assist visitors on-site, ensuring a professional and friendly first impression

• Handle incoming phone calls and general reception duties

• Support meeting room and space reservations, including troubleshooting booking issues

• Maintain boardrooms and meeting spaces during meetings

Logistics & Client Support

• Provide extensive logistical and on-site support for client visits

• Coordinate transportation orders as required

• Prepare and coordinate meeting catering for all events

Procurement & Cost Allocation

• Act as BuyNow preparer, including creation and tracking of purchase orders

• Perform monthly recharge of catering and premium service costs to requestors’ WBS codes

Office Operations & Services

• Coordinate urgent daily requests with the cleaning agency

• Manage stationery inventory, including ordering and maintenance

• Coordinate internal and external messenger services

• Distribute messenger and registered mail

Reception is working 7:30 – 18:00 - shifts are confirmed per agreement.

Required Skills & Experience

• Experience in reception, workplace services, facilities coordination, or administrative support

• Strong organizational and multitasking skills

• Excellent communication and customer-service orientation

• Ability to coordinate multiple stakeholders (employees, vendors, visitors)

• Attention to detail, especially when handling valuables, access, and cost allocations

• Basic understanding of procurement processes (purchase orders, recharging costs)

• Comfortable working with office systems and tools (booking systems, access systems, MS Office)

• Language skills: Czech or Slovak (C1), English (B2/C1)

Nice to Have

• Experience in a corporate or international office environment

Personal Attributes

• Proactive and solution-oriented

• Reliable, discreet, and trustworthy

• Flexible and calm under pressure

• Team player with a positive, professional attitude

About Accenture

Accenture is a leading global professional services company that helps the world’s leading businesses, governments and other organizations build their digital core, optimize their operations, accelerate revenue growth and enhance citizen services—creating tangible value at speed and scale. We are a talent- and innovation-led company with approximately 791,000 people serving clients in more than 120 countries. Technology is at the core of change today, and we are one of the world’s leaders in helping drive that change, with strong ecosystem relationships. We combine our strength in technology and leadership in cloud, data and AI with unmatched industry experience, functional expertise and global delivery capability. Our broad range of services, solutions and assets across Strategy & Consulting, Technology, Operations, Industry X and Song, together with our culture of shared success and commitment to creating 360° value, enable us to help our clients reinvent and build trusted, lasting relationships. We measure our success by the 360° value we create for our clients, each other, our shareholders, partners and communities.

Visit us at www.accenture.com 

Equal Employment Opportunity Statement

We believe that no one should be discriminated against because of their differences. All employment decisions shall be made without regard to age, race, creed, color, religion, sex, national origin, ancestry, disability status, sexual orientation, gender identity or expression, marital status, citizenship status or any other basis as protected by applicable law. Our rich diversity makes us more innovative, more competitive, and more creative, which helps us better serve our clients and our communities.