Agency

Department

Job Summary

The Program Specialist I, under general supervision, performs entry-level specialist duties for a department, college, or division.

Essential Duties and Responsibilities

• Assists in planning, developing, implementing, coordinating, and monitoring programs and services.

• Plans and develops specialized programs such as conferences, seminars, lectures, meetings, and workshops to facilitate program goals.

• Coordinates specialized program communications and marketing materials.

• Assists in the development of policies and procedures.

• Assists in the preparation and maintenance of budgets, special reports, and other documents. 

• Attends meetings and conferences to discuss the progress of assigned programs.

This document represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties may be assigned.

Additional Duties and Responsibilities

• Coordinates departmental events and activities, including concerts, recitals, auditions, exhibitions, lectures, and special programs.

• Assists with scheduling facilities and managing ongoing schedule changes related to departmental programming.

• Coordinates guest artist logistics and works with university offices to facilitate contracts, agreements, and related documentation.

• Works with university offices and external organizations to support scheduling, contracts, approvals, purchasing, event logistics, and other administrative processes with minimal supervision.

• Supports departmental communications and promotional efforts in collaboration with University Public Relations, including event announcements, programs, posters, website updates and social media content.

• Serves as a point of contact for faculty, students, staff, and external partners regarding departmental events and activities.

• Maintains records, manages and monitors multiple projects, deadlines, and approvals to ensure timely completion of assigned tasks.

• Attends meetings and conferences to departmental initiatives.

Minimum Requirements

• Education – Bachelor’s degree in related field such as Arts Administration, Communications, Marketing, Business, or a closely related discipline.

• Experience – No prior experience required.

Preferred Education and Experience      

• Experience - One year of administrative, event coordination, customer service, office support, or related experience.

• Supporting academic programs, events, or arts-related operations in a higher education or arts organization setting.

Knowledge and Abilities

Knowledge of:

• Word processing and spreadsheet applications.

Ability to:

• Multitask and work cooperatively with others.

• Excellent verbal and written communication skills.

• Strong interpersonal, organizational, and customer service skills.

• Maintains attention to detail and utilizes sound judgment.

Preferred Knowledge and Abilities         

• Knowledge of event coordination, scheduling processes, contract administration, and marketing and promotional workflows.

• Ability to coordinate multiple activities, deadlines, and administrative processes simultaneously.

• Communicate effectively with faculty, students, staff, and external partners.

• Adapt to frequent schedule changes while maintaining attention to detail and follow-through.

• Ability to support event promotion through social media and other communication channels.

Licensing / Professional Certification – None

Physical Requirements – General office environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Supervision of Others

This position generally does not supervise employees.

Other Requirements         

• Evening and weekend work may occasionally be required.

• Position requires on campus, face-to-face interactions.

• Position requires maintaining a regular schedule of attendance on campus and in the workplace.

Salary: $17.54/hour

INSTRUCTIONS TO APPLICANT: During the application process you have only one opportunity to enter the requested information, upload documents and Submit the application. You will not be able to make changes or add additional documents once you “Submit” the application materials.  The software does not allow you to “Save” your application and return to complete the process at a later time.  The page "My Experience" has an area provided under Resume/CV to drop or upload files. Be sure to include:

• Resume

• Cover Letter

• 3 -5 professional references and their full contact information

• Unofficial transcripts

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.