Reception Management:

• Manage reception to maintain a professional environment.
• Manage employees and visitors badge access including onboarding, temporary replacement, and termination.
• Manage incoming calls and inquiries, directing them to the appropriate personnel.
• Maintain a tidy and welcoming reception area, ensuring all informational materials are up to date.

Administrative Support:

• Prepare and distribute internal communications and reports as needed.

Office Operations:

• Oversee day-to-day office operations, ensuring a safe, organized, and efficient working environment.
• Manage office supplies inventory, placing orders and maintaining relationships with vendors.
• Implement and maintain office policies and procedures to optimize workflow and productivity.

Procurement Management:

• Assist with budget tracking and expense reporting, ensuring all financial transactions are recorded accurately.
• Collaborate with the finance team on invoices, payments, and other financial processes, as necessary.

Team Collaboration:

• Act as a point of contact for all office-related inquiries, fostering a supportive and collaborative atmosphere among staff.
• Coordinate and drive office events, meetings, and team-building activities.
• Assist with event set-up and breakdown, including room layouts, catering, and equipment for office events, meetings, and celebrations.
• Support various teams with project coordination and administrative tasks as needed.

Facility Management:

• Monitor and manage the maintenance of office facilities and equipment, coordinating repairs and services as needed.
• Keep track of monthly power consumption for ESG reporting
• Ensure compliance with health and safety regulations and maintain an organized workplace.
• Support physical security oversight, including monitoring building access, liaising with security personnel and vendors, and helping ensure emergency procedures are up to date.

ADDITIONAL RESPONSIBILITIES:

• Participate in special projects and initiatives to improve office efficiency and employee satisfaction.

QUALIFICATIONS:

• 4+ years of proven experience as an Office Manager, Receptionist, or similar administrative role.
• Strong organizational and multitasking skills, with the ability to prioritize tasks effectively.
• Excellent communication and interpersonal skills, with a welcoming demeanor.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software.
• Knowledge of office equipment and maintenance procedures.
• Must be office based 5 days per week (Mon-Friday)

Salary Range

This is the pay range the Company believes it will pay for this position at the time of this posting. Consistent with applicable law, compensation will be determined based on relevant experience, other job-related qualifications/skills, and geographic location (to account for comparative cost of living). The Company reserves the right to modify this pay range at any time. For this role, benefits include: health/vision/dental insurance, 401(k), PTO, parental leave, and medical leave, STD/LTD insurance benefits. Clearwater Analytics is An Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status, age or any other federally protected class.