Reports to: Food and Feed Processing Scientist/Country Coordinator - Syria
Location: Damascus, Syria

Purpose of the position

The purpose of this position is to provide ICARDA Syria with the necessary flexibility and support for communication and administrative coordination in Damascus office. The position will be responsible for submitting official letters to national authorities and ministries, receiving incoming correspondence and mail, and ensuring that these are communicated to the Country Coordinator’s Office. The position will also provide support to visitors in Damascus office, as needed.

About ICARDA                                                                                                                

The International Center for Agricultural Research in the Dry Areas (ICARDA) is a treaty-based international non-profit research organization supported by CGIAR.  ICARDA’s mission is to reduce poverty, enhance food, water, and nutritional security, as well as environmental health in the face of global challenges, including climate change. We do this through innovative science, strategic partnerships, linking research to development, and capacity development that takes into account gender equality and the role of youth in transforming the dry areas. ICARDA works in partnership with governments, universities, civil society, national agricultural research organizations, other CGIAR Research Centers, and the private sector. With its temporary Headquarters in Beirut, Lebanon, ICARDA operates in regional and country offices across Africa, Asia, and the Middle East. For more information: www.icarda.org.

Main responsibilities

Administrative Duties:

·       Assist with clerical tasks, including filing, data entry, and document preparation.

·       Monitor office supplies, maintain inventory, and assist with purchasing and replenishment when required.

·       Coordinate meeting logistics, including room setup, printing, copying, and distribution of materials.

·       Receive, sort, and distribute mail, courier deliveries, and official documents.

·       Facilitate correspondence between ICARDA and both governmental and non-governmental entities.

·       Maintain the cleanliness and organization of common office areas and provide general operational support to ensure the smooth functioning of the office.

Driving Duties:

·       Safely transport staff to various locations as required.

·       Deliver and collect official documents, parcels, and office supplies in a timely and secure manner.

·       Ensure the vehicle is properly maintained, clean, and in good working condition.

·       Keep accurate records of vehicle usage and maintenance schedules.

·       Comply with all traffic regulations and organizational transport policies.

Requirements

Education, qualifications, and experience

·       High school diploma or equivalent is required.

·       At least 2 years of relevant experience in office support, administration, logistics, or a similar role.

·       A Valid driver's license with a clean driving record.

·       Good knowledge of local roads, traffic regulations, and driving safety practices

·       Basic computer skills, including proficiency in Microsoft Office applications (Word, Excel, Outlook).

·       Experience providing transportation services and maintaining vehicle records is an asset.

·       Good written and verbal communication skills in English and Arabic language.

Benefits

Terms of appointment, salary, and benefits

This is a nationally recruited staff position open for Syrian nationals for which ICARDA offers an attractive compensation package including a competitive salary, medical insurance, 30 days of annual leave, five months’ maternity leave, 15 days’ paternity leave. The successful candidate will be offered an initial contract of 3 years, renewable subject to continued need for the position and satisfactory performance. The probation period will comply with the applicable labor law of the respective country.

Please be advised that ICARDA accepts applications only in English, as per the organization's standard communication language. Applications in other languages will not be considered.

Only shortlisted candidates will be contacted.