Media & Events Assistant

Stanbridge University is seeking a highly organized, proactive, and dependable Media & Events Assistant to support the day-to-day operations of the Media and Communications department. This hands-on role supports university events, marketing initiatives, content coordination, administrative projects, and the movement and installation of event and promotional materials across campus and off-site locations.

The ideal candidate is a resourceful self-starter who enjoys working behind the scenes to keep projects organized and events running smoothly. Success in this position requires strong attention to detail, effective communication, flexibility, and a willingness to assist wherever needed in a fast-paced, collaborative environment.

Essential Functions

• Support the planning, coordination, setup, execution, and breakdown of university events, including orientations, ceremonies, employee events, marketing activations, and other university functions.
• Coordinate routine email and phone communication related to events, interviews, vendors, schedules, and departmental projects.
• Assist with the production, printing, organization, transportation, and installation of signage, graphics, promotional materials, and event collateral.
• Pick up, transport, and deliver marketing materials, event supplies, equipment, gifts, and other university materials between campuses, vendors, and event locations.
• Safely operate university or rental vehicles, including sprinter vans, cargo vans, and similar vehicles, as required.
• Assist with social media and digital content by scheduling, uploading, organizing, and updating approved content across university platforms and blogs.
• Support marketing campaigns, surveys, and communications projects through data collection, research, tracking, and basic reporting.
• Maintain organized digital and physical files, project materials, event inventories, and departmental records.
• Perform general administrative duties, including data entry, scanning, filing, document preparation, scheduling, and correspondence.
• Provide logistical and administrative support to faculty, staff, and university departments for approved media, communications, and event-related initiatives.
• Coordinate closely with members of the Media and Events team to track deadlines, priorities, materials, and project deliverables.
• Assist with special projects and other departmental responsibilities as assigned.

Qualifications

Required

• High school diploma or equivalent.
• Valid driver's license and ability to safely operate company or rental vehicles, including larger vehicles such as sprinter vans and cargo vehicles, as required.
• Strong organizational skills with excellent attention to detail.
• Ability to manage multiple priorities, deadlines, and changing assignments in a fast-paced environment.
• Strong written and verbal communication skills in English.
• Proficiency with Microsoft Office, including Word, Excel, Outlook, and related productivity tools.
• Ability to work independently while contributing effectively within a collaborative team environment.
• Dependable, responsive, and willing to take initiative in completing both administrative and hands-on assignments.
• Ability to work occasional evenings and weekends in support of university events.

Preferred

• Associate degree or higher.
• Previous experience supporting events, marketing, communications, media, hospitality, administrative operations, or a related environment.
• Experience with social media platforms, content management systems, basic marketing tools, or digital communications.
• Experience coordinating vendors, event materials, equipment, deliveries, or logistics.

Conditions of Employment

• A job-related assessment may be required during the interview process.
• Must be able to perform each essential duty satisfactorily and be physically present in the office and at university event locations as required.
• Employment verification will be conducted to validate work experience in accordance with applicable university and accreditation requirements.
• Offers of employment are contingent upon the successful completion of a background check.
• Official transcripts may be required to verify education. Degrees earned outside the United States may require evaluation by an approved foreign credential evaluation service.
• A valid driver's license and satisfactory driving eligibility are required for duties involving university or rental vehicles.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.

Compensation

$21.00–$23.00 per hour. Compensation is based on education, experience, relevant expertise, and internal equity considerations.

Work Environment

• Work is performed in a combination of office, campus, event, storage, vendor, and off-site environments.
• Duties include regular computer and administrative work as well as frequent movement throughout university facilities.
• The position may require travel between university locations, vendors, and event venues.
• Event responsibilities may occasionally occur during evenings or weekends.
• Work may involve changing priorities, frequent interruptions, event-related activity, noise, and time-sensitive deadlines.
• Some assignments may be performed indoors or outdoors depending on the event or project.

Physical Demands

• Regularly sits, stands, walks, bends, reaches, and moves throughout campus and event locations.
• Frequently uses computers, electronic keyboards, phones, and standard office equipment.
• Must be able to communicate effectively by phone, electronically, and in person.
• Must be able to read printed and electronic materials and accurately review visual details.
• Able to lift, carry, push, pull, and/or move materials weighing approximately 10–25 pounds as needed.
• Must be able to assist with event setup and breakdown, including moving supplies, signage, boxes, displays, and related materials.
• Must be able to enter, exit, load, unload, and safely operate university or rental vehicles as required.

Employee Benefits

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k)
• Exciting university events
• Seasonal motivational health and wellness challenges
• Work/Life Balance initiatives
• Onsite wellness program / Staff Chiropractor
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off (Vacation, Sick & Public Holidays)
• Family Leave (Maternity, Paternity)

Institutional Values

• Diversity and Inclusion: Stanbridge University’s motto, “Strength through Diversity,” reflects our deep commitment to honoring the diverse backgrounds of our students, faculty, staff, and surrounding communities. We strive to build an inclusive learning environment and uphold anti-discrimination practices in all aspects of university life.
• Innovation and Technology: We embrace cutting-edge technology to enhance student learning through interactive, hands-on experiences, including virtual reality and simulation labs—ensuring students are prepared for the demands of modern healthcare practice.
• Community Engagement: Through initiatives such as Stanbridge outREACH, students are empowered to give back to local and global communities, cultivating compassion, civic responsibility, and social awareness.

Equal Opportunity Employer

Stanbridge University is an Equal Opportunity Employer. We are committed to building a diverse and inclusive workplace. We do not discriminate on the basis of race, color, religion, sex, national origin, age, disability, genetic information, sexual orientation, gender identity, or any other protected status. All qualified applicants are encouraged to apply.