JOB SUMMARY

• This is part time performance clerical work carrying out specific procedural processes within a Magisterial District Court office. 

• Assignments may require data entry or the use of other office equipment with emphasis on accomplishing assigned functions in accordance with the Magisterial District Judge Automated Office Clerical Procedures Manual promulgated by the Administrative Office of Pennsylvania Courts.

REPORTING RELATIONSHIPS

• This position reports directly to the MDC Clerk Supervisor

ESSENTIAL JOB FUNCTIONS

• Receive and docket civil complaints, schedule civil hearings in coordination with the Judge’s schedule.

• Receive and record monies for court costs.  Account for such funds and process refunds when applicable upon case completion.

• Receive motor vehicle citations; identify pending citations; prepare warrants for open violations.

• Answer questions from public, lawyers, representatives from other offices in the Court, the County, the State and related organizations, and the public about general functions and operations of the office; Explain civil complaint process; provide information to attorneys and Court officials on cases.

• Receive criminal complaints; prepare completed docket transcript form in all criminal cases; prepare summonses and/or warrants; schedule preliminary hearings; prepare subpoenas; prepare bail bonds; receive, write receipts for and record bail money. 

• Receive fees, court costs, fines, and record monies received; post to accounts; prepare and deliver bank deposits on daily basis; prepare weekly checks to County and State; prepare and submit monthly reports to the State and other jurisdictions on monies assessed and received.  Issue checks to constables and restitution checks to victims.

• Prepare payroll, office supply orders, petty cash reimbursement forms and other forms required by the Court Administration Office.

OTHER SPECIFIC TASKS OR DUTIES

• Attend any job-related training sessions or programs required by the Magisterial District Judge or Court of Common Pleas.

• Performs related work as required.

KNOWLEDGE SKILLS AND ABILITIES

• Basic knowledge of clerical practices and procedures commonly employed in administrative, governmental, judicial    and/or law enforcement offices;

• Knowledge of English usage, grammar, spelling and punctuation as used in governmental or judicial offices;

• Knowledge of operation of copier, fax, computer, computer applications, printers;

• Ability to quickly learn and retain basic knowledge of the functions, programs, organization and operations of the Magisterial District Judge computer system;

• Ability to organize workload, establish priorities and complete clerical processing requirements;

• Ability to establish and maintain effective working relationships with associates, callers, visitors, attorneys, defendants, plaintiffs and representatives of other offices;

• Ability to operate typewriting, copying, computing and other office equipment, if required by work assignment;

• Ability to communicate effectively with members of the Judiciary, co-workers, representatives of other agencies, and the public;

• Ability to recognize safety hazards and provide solution to concerns;

• Ability to manage and organize assignments and prioritize work;

• Ability to communicate effectively, both orally and in writing;

• Ability to resolve minor mechanical problems with office equipment, i.e., fax machine, copier, printers,

REQUIRED LICENSES/CERTIFICATIONS/CLEARANCES

• This position requires a pre-employment background check as required by policy.

PHYSICAL REQUIREMENTS/WORK ENVIRONMENT

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Ability to sit, sometimes for long periods of time.

• Ability to communicate with court and non-court personnel.

• Ability to frequently move from one location to another within the court office with reasonable accommodations.

• Ability to regularly lift and/or move case files or office supplies weighing up to 10 pounds. Occasionally there may be   some lifting involving boxes of records and/or office supplies.

• Ability to operate a PC and/or any other general office equipment.