At The Obama Foundation, our mission is to inspire, empower, and connect people to change their world.  We seek to build an active democratic culture where people are equipped and motivated to make change in the communities where they live, work, and play. Right here on the South Side of Chicago, we’re building a home for this vision, a global center for change with a range of opportunities - coordinated programming, community outreach events, educational moments, and more - that invite visitors from down the block or across the globe to turn hope into action.

Achieving our ambitious goals starts with an exceptional team built on our Hope to Action Values - Courage, Empathy, Integrity, Accountability, Community, Inclusivity, Pragmatism, Resilience, Imagination, and Hope. A Framework that anyone, anywhere, can use to build trust, activate participation, and expand opportunity in their community.

Purpose of the Role

Core Job Responsibilities

• Calendar Management: Manage calendars for members of the Finance team, including the CFO, ensuring that team members are spending the majority of their time on their highest priorities. 

• Information Management: Collect and disseminate all materials necessary for the Finance team to participate fully in internal and external meetings.  Draft, edit, and submit error-free briefing materials for external meetings.

• Meeting Correspondence: Draft meeting agendas and disseminate to the appropriate team members prior to the meeting. Responsible for taking and sharing meeting minutes. 

• Project Coordination: For select projects or meetings, track next steps and ensure completion. 

• Expense and Travel Administration: Ensure that all expense reimbursements are submitted accurately and on time and assist in the corporate card process. Monitor the internal Concur email inbox.

• Mail: Scan Finance team mail and distribute to appropriate individuals.

• Research and Ad Hoc Projects: Conduct research projects as needed. This may include project management, research, and assistance drafting on policies, spending analysis, etc. 

• Customer Service: Ensure that all stakeholders, internal and external, experience warm and efficient customer service.

• Other duties as assigned by Finance leadership. 

Key Deliverables / Outcomes 

• Deliver and maintain a high standard of customer service by proactively anticipating needs and resourcefully resolving complex issues.

• Administrative systems for team operating effectiveness 

• Meeting agenda prepared two days before meetings and minutes delivered within a week after meetings 

• Background research reports 

• Quality briefing materials 

• Project tracking reports 

• Timely and accurate expense statement reimbursements 

• Timely responses to Concur email inbox 

Required Qualifications

• Exceptional project management and prioritization skills – effectively plan long and short-term projects, investing, managing, and communicating effectively to achieve objectives and meet deadlines.

• Ability to work collaboratively with all departments and levels of the organization, while maintaining a high level of confidentiality.

• Superb written, verbal, and visual communication skills.

The salary range for this role is between $51,965 and $64,980. 

For an overview of our benefits package, including insurance, paid time off, retirement & more, please visit https://www.obama.org/careers/.

Don’t check off every box in the requirements listed above? Please apply anyway! If you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to still consider submitting an application. You may be just the right candidate for this role or another one of our openings!

Equal Opportunity Employer

The Foundation is committed to creating a diverse work environment and is proud to be an equal opportunity employer. The Foundation does not discriminate on the basis of race, color, national origin, sex, gender identity, religion, sexual orientation, age, disability, parental status, veteran status, or any other protected status under applicable laws. We encourage individuals of all backgrounds to apply. If you are a qualified candidate with a disability, please e-mail us at [email protected] if you require a reasonable accommodation to complete this application.