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Job Summary

We seek a bright and enthusiastic professional for the Executive Assistant role to support our Managing Director. This is a highly visible role based in our Frankfurt office. Experience with supporting senior executives who run large global teams in a fast-paced and growing organization is strongly desired. You are dedicated and resourceful, have a customer-service mentality, and demonstrate extraordinary attention to detail and professionalism in all interactions. Do you possess solid organizational and communication skills and have proven experience handling challenging priorities daily? Then you should apply today.

Responsibilities

Meeting and Event Planning/Preparation

• Organizes meetings and develops agendas and meeting materials (such as presentations and reports) as needed

• Prepares meeting rooms, ordering catering/ refreshments and other ad-hoc requirements for both internal and external facing meetings

• Providing a warm and friendly welcome for external visitors and greeting them upon arrival

• Plans and organizes business unit special events

Communications

• Maintains confidentiality and professionally deals with highly sensitive information

• Manages and maintains diplomatic relationships for PR stakeholders, internal and external

• Acting as the first point of contact for external and internal inquiries, dealing with both difficult and sometimes highly confidential/sensitive issues

• Manages the office and ordering and restocking supplies when needed

Special Projects

• Coordinates special projects as needed, e.g., regular and ad hoc social and company events

Budgeting and Expense Management

• Manages departmental budgets

• Processes expense reports and POs and proactively manage these to completion

Calendar Management and Travel

• Coordinates and manages complex calendars over multiple time zones

• Makes travel arrangements as needed

• Supporting the wider senior management team when needed

Qualifications

• Advanced proficiency in Microsoft Applications, including Word, Excel, PowerPoint, and Outlook

• Fluency in English and German is a mandartory requirement

• Ability to prioritize and re-prioritize in a dynamic environment, pivoting at speed

• Highly organized and detail-oriented with an ability to work on your initiative

• Ability to execute tasks and make decisions with little supervision

• Standout colleague with a customer service focus and the ability to relate to employees with a wide variety of personalities and functional expertise

• Grace and composure under pressure, so a sense of humour is always appreciated

• Bachelor’s degree desired

• Excellent written and verbal communication skills

• Experience working as an Assistant or Executive Assistant supporting on Managing Director level or similar

• Experience working in a culturally diverse and global company is a plus

• Desire to thrive at Equinix and change the way the world connects

Equinix is committed to ensuring that our employment process is open to all individuals, including those with a disability.  If you are a qualified candidate and need assistance or an accommodation, please let us know by completing this form.

Equinix is an Equal Employment Opportunity and, in the U.S., an Affirmative Action employer.  All qualified applicants will receive consideration for employment without regard to unlawful consideration of race, color, religion, creed, national or ethnic origin, ancestry, place of birth, citizenship, sex, pregnancy / childbirth or related medical conditions, sexual orientation, gender identity or expression, marital or domestic partnership status, age, veteran or military status, physical or mental disability, medical condition, genetic information, political / organizational affiliation, status as a victim or family member of a victim of crime or abuse, or any other status protected by applicable law. 

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