Disclaimer: This is a generic job description for the position stated below. Actual tasks and tools will be discussed further when you reach the final interview stage. Please ensure you apply for the right job based on your location and experience. We prioritize people who can do this successfully!

Construction Estimating Virtual Assistant 
Wing is on the exciting mission of redefining the future of work for companies worldwide! We are looking to be the one-stop shop for companies that are looking to build world-class teams & place their operations on autopilot.

And we’re looking for a Construction Estimating Virtual Assistant to start immediately!

Duties and Responsibilities include but are not limited to:

•Bid Proposal Writing & Scope Preparation: Draft clear, professional, and winning bid proposals, scope sheets, proposal letters, and explicit lists of inclusions, exclusions, and project qualifications for client submission.

•Quantity Takeoffs: Perform detailed, accurate material and labor quantity takeoffs from construction drawings, specs, and PDF plan sets.

• ITB Management (PlanHub): Manage the Invitation to Bid process through PlanHub. Issue bid invites to relevant subcontractors, track coverage, and manage follow-ups to ensure competitive trade pricing.

• Estimating & Pricing (Contractor Foreman): Build, organize, and finalize line-item estimates and scope breakdowns in Contractor Foreman. Prepare change order pricing and documentation as needed.

•Subcontractor Outreach & Bid Leveling: Conduct active outreach to subcontractors, collect incoming quotes, perform thorough scope comparisons/bid leveling, and track quote statuses.

•RFI Coordination & Logging: Identify plan ambiguities, draft Requests for Information (RFIs), track RFI responses, and distribute updates to bidding subcontractors.

•Bid Calendar & Database Upkeep: Maintain the company bid calendar to ensure all submission deadlines are met. Keep subcontractor databases, pre-qualifications, and contact records organized and up to date.