WHAT YOU’LL DO

The Chief of Staff serves as a trusted partner to our Co-Founder who leads our democracy programs, ensuring alignment across priorities, meetings, and projects, and connecting day-to-day execution to their broader goals. By scheduling meetings, managing priorities, tracking deliverables, supporting key initiatives, and maintaining their core systems and tools, this role enables them to operate at a high level.

Essential duties and responsibilities include, but are not limited to:

• Executive Scheduling & Priority Management
  • Own and optimize a highly dynamic calendar to align with priorities
  • Proactively manage competing demands and ensure time is allocated effectively
  • Prepare structured agendas, briefing materials, and decision-making context
  • Anticipate upcoming needs and plan ahead to maximize efficiency

• Meeting Management & Execution Support
  • Attend select meetings, capture key decisions, and track action items
  • Help structure meetings for clarity, efficiency, and outcomes
  • Summarize discussions into clear next steps and communications
  • Drive accountability by ensuring follow-ups are completed across stakeholders

• Project & Workflow Coordination
  • Track progress on key initiatives and ensure timely execution of deliverables
  • Coordinate across internal and external stakeholders to maintain alignment
  • Support workflow organization, prioritization, and deadline management
  • Maintain systems and tools to track projects and communication flows
  • Connect day-to-day tasks and requests to the co-founder’s broader priorities, flagging when short-term decisions may affect longer-term goals

• Communication & Stakeholder Management
  • Draft high-quality communications, presentations, and materials
  • Serve as a liaison between the co-founder and internal/external partners
  • Build strong working relationships to facilitate coordination and execution
  • Handle sensitive matters with sound judgment, discretion and confidentiality
  • Communicate and coordinate with attentiveness to diverse communication styles and needs across a wide range of stakeholders
  • Over time, responsibilities may expand to include email inbox support, helping the co-founder stay on top of priority communications and next steps

• Technology & System Support
  • Support effective use of core tools, including Forecast and SharePoint
  • Maintain file and document organization, including regularly clearing and organizing desktop and shared files
  • Serve as a first point of contact for technology issues, working with IT to troubleshoot and resolve hardware and software problems

• Operational Effectiveness & Process Improvement
  • Identify opportunities to improve systems, workflows, and efficiency
  • Implement tools and processes to better manage priorities and information
  • Support special projects, events, and cross-functional initiatives
  • Help create structure and clarity in a fast-moving environment

WHAT YOU’LL NEED

• 7-9 years of total experience with at least 3 years supporting senior executives, founders, or business leaders.
• Must reside in the East Bay, within approximately a 30-minute commute of Berkeley, CA
• Expertise in advanced calendar management and prioritization
• Strong project coordination and operations support experience
• Comfort managing technology tools and troubleshooting basic issues (e.g., Forecast, SharePoint, file/device organization), including partnering with IT as needed
• Excellent communication and stakeholder management skills
• Proven ability to track and drive follow-through across multiple priorities
• Ability to synthesize information from meetings and multiple sources into clear next steps and follow-up communications
• High level of discretion, judgment, and professionalism, including in an office setting
• Ability to thrive in ambiguity, adapt quickly to shifting priorities and schedules, and take initiative with minimal day-to-day direction

BENEFITS + PERKS