Position Summary

The Billing Specialist is responsible for the timely preparation of customer invoices in accordance with the billing process and procedures.

Duties and Responsibilities:

• The Billing Specialist will be mailing of daily invoices.

• Index documents timely.

• The Billing Specialist will validate backup documents related to billing such as Purchase Orders (PO’s), Bills of Lading (BOL’s), scale tickets, freight paperwork, etc. against the order.

• Manage rejected invoices from customers regarding emails.

• The Billing Specialist will review billing mailbox daily.

• The Billing Specialist will develop and maintain a professional relationship with team members.

• Work with customers to answer billing questions.

• The Billing Specialist will perform additional duties as assigned.

• The Billing Specialist will report directly to the Billing Manager. 

Requirements

Education and Experience:

• High school diploma or GED

• Minimum 2 years billing experience

• Experience using s MS Word, Excel, Outlook, and Great Plains software

Preferred qualifications:

• Associate’s or Bachelor’s degree

• Experience in Transportation with Chemical companies

Essential Qualifications:  

• Demonstrated organizational and analytical skills  

• Demonstrated skill to possess a positive and motivated attitude in a fast pace environment

• Ability to adapt to change

• Strong interpersonal skills

• Excellent verbal and written communication skills

• Ability to provide excellent customer service to internal and external customers

• Strong problem solving and listening skills

• Demonstrated ability to work independently and as a contributing team member

• Proven multi-tasking and prioritization skills

• Demonstrated ability to act as a team player and get involved in all aspects of the business function

Language Skills:

• Ability to read, write and speak English proficiently

Physical Demands:

• While performing the duties of this job, the employee is regularly required to talk or hear.  

• May be required to stand, walk, sit, use hands to feel; reach with hand and arms, and stoop, kneel or crouch as needed.  

• Specific vision requirements include the ability to see at close range, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

• Ability to operate in a constant state of alertness and safe manner. 

Work Environment:

• The position typically operates in a standard office environment.

• This position routinely uses office equipment such as computers, phones, photocopiers, file cabinets, and fax machines.

Benefits:

• Medical, Dental and Vision Insurance

• Generous Vacation Time

• Company Paid Holidays

• Company 401(k) and Roth with Employer Matching Contributions

Salary Range:

Disclaimer:  The salary range for this position is $18.00 to $26.50 hourly. This range is based on market data and internal equity. The final offer will be determined by various factors, including the candidates experience, education, skills, qualifications, and geographic location.

The Heniff Family of Companies, we believe our biggest asset is our people. We are proud to be an equal opportunity employer, hiring and developing individuals from diverse backgrounds and experiences to add to our collaborative culture. Heniff treats all candidates and employees with respect and does not discriminate in our recruiting, hiring, and promoting processes and general treatment during employment, including on the basis of actual or perceived race, creed, color, religion, sex, age, sexual orientation, gender identity and/or expression, alienage or national origin, ancestry, citizenship status, marital status, veteran status, or disability.