We're looking for a skilled Assistant Facilities Manager to support the delivery of best-in-class facilities services across our portfolio in Warsaw. In this role, you'll work closely with the Senior Facilities Manager and on-site teams to ensure operational excellence, compliance, and exceptional client satisfaction. You'll balance hands-on site visits with key administrative responsibilities including health and safety coordination, contractor management, and client reporting. This is an excellent opportunity to grow your FM career with a global leader while making a tangible impact on workplace environments. Join us and be part of a team that's shaping the future of facilities management.

What You'll Do:

• Support Facilities Managers in delivering high-quality FM services across multiple properties, ensuring compliance, efficiency, and client satisfaction
• Manage Building Management Systems, PPM schedules, task systems, and health & safety compliance to maintain operational standards
• Act as the go-to person for facilities and crisis management activities, providing timely solutions and removing potential roadblocks
• Develop strong relationships with client stakeholders, landlords, managing agents, and FM vendors to ensure seamless service delivery
• Coordinate and supervise contractors during interventions, reviewing health & safety documentation and ensuring safe working practices
• Monitor office housekeeping, cleanliness standards, and support services including events, food & beverage, and concierge operations
• Manage local budgets, process purchase orders and invoices, and proactively control spend in line with JLL and client policies
• Travel regularly to various locations to conduct site visits, support on-site teams, and ensure operational excellence is maintained

What We're Looking For

• Extensive facilities management experience in commercial environments with a proven operational delivery track record
• Fluency in both Polish and English, with excellent communication skills tailored to diverse audiences
• Strong client relationship management skills with the ability to build partnerships and deliver exceptional service
• Solid financial acumen including budget management, invoice processing, and cost control
• Knowledge of building systems, workplace strategies, PPM schedules, and FM technology solutions
• Demonstrated leadership ability to mentor teams, drive engagement, and promote excellence in service delivery
• Strong problem-solving skills with a hands-on approach to addressing technical repairs and building issues
• Proactive mindset focused on adding value through innovation, continuous improvement, and attention to detail

What You Can Expect From Us