At Paulig, we believe every meal, cup, and moment should be full of flavour — and that bold ideas can make the world a tastier, more sustainable place. As a house of iconic brands, we can make an impact that counts – and careers that matter. 

Now we’re looking for a Warehouse Administrative Assistant to join our warehouse team and help us shape the future of food and beverages. You will be based in Roeselare, Belgium and report to the Warehouse Coördinator.

Your role in the blend

As a Warehouse Administrative Assistant, you play a key role in supporting the daily logistics operations of our state-of-the-art automated High Bay Warehouse. You ensure the accurate administrative processing of goods movements, coordinate logistics activities with internal and external stakeholders, and contribute to a smooth and efficient flow of goods through the effective use of our ERP, WMS and Yard Management systems. In addition, you provide essential backup support to the dispatching function, ensuring operational continuity during absences and peak periods.

In this role, you will:

• Prepare, coordinate and monitor inbound and outbound logistics activities, including transport documentation, customs administration, CMRs and pallet management.

• Coordinate loading and unloading operations and provide clear instructions to warehouse operators.

• Prepare and follow up on case-picking activities to ensure timely order fulfilment.

• Process and maintain logistics transactions in ERP and WMS systems, ensuring inventory accuracy and operational continuity.

• Manage Time Slot Management and the Yard Management systems to optimize transport planning and warehouse capacity.

• Collaborate closely with transport, dispatching, warehouse operations and production teams.

• Act as the first point of contact for operational issues and support the resolution of day-to-day logistics challenges.

• Identify opportunities to improve logistics processes, efficiency and service levels.

• Take ownership of dispatching activities during absences, holidays and peak periods, ensuring continuity of shipment processing, transport administration, dock coordination and communication with carriers, drivers and internal stakeholders.

Your key ingredients

You would be a great fit if your background and experience would look similar to this:

• A Bachelor's degree in Logistics, Business Administration or a related field, or equivalent experience in a logistics administrative role.

• Strong organisational and administrative skills with an eye for detail and accuracy.

• Experience in logistics, transport, dispatching or warehouse operations is a strong asset.

• Experience working with ERP and/or Warehouse Management Systems (WMS) is an advantage.

• The ability to work independently while building effective relationships with a wide range of stakeholders.

• A flexible and hands-on approach, with the ability to adapt quickly in a dynamic operational environment.

• Willingness to act as back-up dispatcher and independently take over dispatching responsibilities when required.

• A solution-oriented mindset with the capability to handle operational challenges and exceptions within a fast-paced environment.

• A continuous improvement mindset with a focus on efficiency, optimisation and operational excellence.

• Fluent in Dutch and professional communication skills in English. Knowledge of French and/or German is considered a plus.

• Willingness to work in a two-shift system (05:00-13:00 and 13:00-21:00).

The flavours we bring

Working at Paulig, a family owned company, means being part of an international community with bold ambitions and an inclusive growth culture. 

We offer: 

• A purpose-driven workplace – we’re building a healthier, more sustainable food culture.
• Continuous learning – access to LinkedIn Learning, and development programs. 
• A passionate team – diverse backgrounds that spark creativity and collaboration. 
• A competitive salary supplemented with a wide range of benefits: meal vouchers, group insurance, 11 ADV days, seniority days, hospitalization & dental insurance, extensive training opportunities, as well as a Benefits at Work platform
• Every year, a relaxing team-building event takes place with your department.
• You can have your packages delivered to the Paulig Bring me box.
• We provide fresh fruit and fresh soup daily
• We offer a movement program in collaboration with a sports club
• We work with a specialized organization to support mental well-being
• You can purchase our products at attractive discounts in our Paulig shop.

Interested? 

Join us on our journey to build a flavourful and more sustainable future. We review applications continuously, so please apply as soon as possible and bring your unique flavour to Paulig. 
 
Want to learn more about working at Paulig and what we offer? Visit www.pauliggroup.com. 

About Paulig 

Paulig is an international food and beverage company, growing a new, sustainable food culture – one that is good for both people and the planet. Paulig provides Tex Mex, snacks, coffees, world foods and spices. The company's brands include Santa Maria, Paulig, Conimex, Poco Loco and Zanuy, among others. In 2025, the company’s sales amounted to approximately EUR 1.39 billion. Paulig was founded in 1876 and is 100% owned by the Paulig family. The company has 2,700 employees in 13 different countries united by the purpose 'For a life full of flavour'. www.pauliggroup.com