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SUMMARY: Performs a variety of clerical procedures for which guidelines exist, but where judgment frequently is required in non-routine situations and/or specialized subject matter knowledge is required. 

The employee is required to be on duty before, during, and after natural disasters and emergencies, as directed by the Department Head. 

ESSENTIAL DUTIES AND RESPONSIBILITIES: Depending on unit to which assigned, may perform any or all of the following: 

Composes and types standardized and/or non-standardized correspondence and other documents and materials, using a typewriter and/or word processing software. 

May use spreadsheet and/or data base software to input and retrieve information. 

Establishes and maintains moderately complex records and filing systems, and uses them to prepare statistical, financial activity, and related reports requiring some specialized subject knowledge and/or judgment regarding interpretation or presentation of information. 

Conducts research, as needed, to respond to routine and non-routine questions about particular areas of responsibility. 

Prepares and issues documents according to established guidelines. 

Calculates amounts of payments due according to established guidelines, using data from several sources and using judgment and subject matter expertise to determine if any information is missing or incorrect. 

Receives and posts payments and issues receipts. 

Provides an accounting of cash balances, ensures that cash balances with receipts issued, and is responsible for resolving most discrepancies independently. 

Prepares cash and checks for deposit. 

May stock window shelves with license plates, motor vehicle forms, etc. and check in mail. 

Receives cash, issues receipts and secures or transfers cash. 

Posts receipts and/or disbursements to appropriate ledger(s), journal(s), and or report(s), that insures that accounts balance. 

Prepares reports at regular intervals reflecting disbursements and/or receipts by category and/or project. 

Undertakes special accounting projects and prepares special reports as assigned. 

Verifies receipts and/or cash register tapes to checks and cash received, identifies errors and makes necessary corrections. 

Processes transfers of funds among accounts and/or projects. 

Prepares checks returned for insufficient funds for collection and makes necessary adjustments to accounting records. 

Review motor vehicle title errors pertaining to TXDMV NMVTIS report. 

Communicate motor vehicle title errors with owners and state agencies by phone, email or letter. 

Use TXDMV webDealer system to electronically process title and registration for vehicle sales. 

Use software to process and maintain voter registration applications. 

May be expected to travel to remote offices located throughout Nueces County. 

Will be expected to interact with general public and co-workers in a professional manner. 

Performs such other duties as may be assigned. 

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Any employee who drives a vehicle on official business must have a driving record which meets standards set by the County and the County's insurance carrier. 

EDUCATION and/or EXPERIENCE: High school diploma or general education degree (GED) with courses in word processing, plus a minimum of one 1 year of responsible clerical work experience, which includes cash handling experience in retail, food server, bank teller, etc. 

Any equivalent combination of experience and training which provides the required knowledge, skills, and abilities, may be considered for current Nueces County employees only. 

LANGUAGE SKILLS: Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization. 

MATHEMATICAL SKILLS: Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry. 

REASONING ABILITY: Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. 

CERTIFICATES, LICENSES, REGISTRATIONS: None. 

OTHER SKILLS AND ABILITIES: Ability to operate or demonstrated ability to learn to operate a personal computer, an automated mail meter/processor, calculator, copier, facsimile machine, electronic filing system. 

Ability to perform excellent customer service. 

Ability to handle and be responsible for large amounts of cash, including but not limited to daily work balancing and deposit transactions. 

Ability to understand, follow and give oral and written instructions. 

Ability to establish and maintain moderately complex records and files and to organize data for reports independently, complying with reporting guidelines. 

Ability to proofread for completeness, accuracy and content. 

Ability to type at a speed of at least 55 words per minute. 

Ability to use standard word processing, data inquiry or spreadsheet software. 

Bilingual ability may be desirable depending on the position. 

The employee must occasionally lift and/or move up to 50 pounds. 

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls and talk or hear. The employee frequently is required to sit. The employee is occasionally required to stand; walk; reach with hands and arms; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus. 

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

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