About this Senior Associate Director, Prospect Management role at University of Chicago
Department
Booth Advancement: Prospect Management
About the Department
Chicago Booth has the finest set of facilities of any business school in the world. Each of the four campuses (two in Chicago, one in London, and one in Hong Kong) reflects the architectural traditions of its environs while offering a state-of-the-art learning environment.
Chicago Booth is proud to claim:
-an unmatched faculty.
-degree and open enrollment programs offered on three continents.
-a global body of nearly 56,000 accomplished alumni.
-strong and growing corporate relationships that provide a wealth of lifelong career opportunities.
As part of the world-renowned University of Chicago, Chicago Booth shares the University's core values that shape the distinctive intellectual culture. At Booth, they constantly question and test ideas, and seek proof. This extraordinarily effective approach to business leads to new ideas and innovative solutions. Seven of the Booth faculty members have won Nobel Prizes for these ideas - the first business school to achieve this accomplishment. For more information about the University of Chicago Booth School of Business, please visit: http://www.chicagobooth.edu/.
Job Summary
The Senior Associate Director will build and maintain high-level reports to monitor all activity of the Booth pool including fundraiser metrics reports, portfolio analysis, pipeline management, and regular audits of Booth prospect data as needed. The Senior Associate Director serves as a subject-matter expert on the prospect module of the alumni database, maintaining all prospect data including key solicitation information. They are also the Booth lead in technology projects relating to prospect data and ensure adoption and usage through training.
This position is not eligible for employer-sponsored employment authorization.
Responsibilities
- Under the guidance of the Senior Director, Prospect Development, Analytics, and Campaign Strategy advances the vision for portfolio optimization and pipeline health strategies across fundraising teams.
- Manages aspects of prospect management operations, ensuring effective assignment processes, portfolio health, and timely progression of prospects through the institutional pipeline.
- Leads, mentors, and develops prospect management staff, fostering a collaborative, proactive, and results-oriented team environment.
- Drives innovation in portfolio development and pipeline strategy, including the integration of data-informed processes and behavioral insights.
- Oversees the implementation of portfolio engagement standards and ensures consistent practices for tracking prospect movement and fundraising activity.
- Designs and leads regular portfolio and proposal pipeline reviews, partnering with frontline staff and leadership to evaluate performance, identify gaps, and adjust strategy as needed.
- Ensures the team delivers actionable insights, best practices, and training that support individual fundraiser success and institutional fundraising capacity.
- Promotes the use of technology, performance metrics, and strategic reporting to optimize portfolio and pipeline performance.
- Maintains rigorous quality control processes to ensure data accuracy, policy adherence, and equity in prospect assignment and management.
- Builds strong relationships with gift officers, fundraising managers, and senior leadership to ensure alignment and shared ownership of fundraising strategy.
- Has a deep understanding of prospect research, prospect management, strategic planning and market research on donors prospects
- Develops, maintains, and updates information on new and existing major gift prospects, solving complex problems as they arise.
- Performs other related work as needed.
Minimum Qualifications
Education:
Minimum requirements include a college or university degree in related field.
Work Experience:
Certifications:
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Preferred Qualifications
Education:
- Bachelor’s degree.
Experience:
- Background in a fundraising or non-profit environment.
Technical Skills or Knowledge:
- Proficiency with fundraising databases and reporting tools such as Ascend/Kindsight, Business Objects, or Tableau.
- Proficiency with the Windows environment and standard MS Office suite.
Preferred Competencies
- Motivate, lead, set objectives for, and manage the performance of a team.
- Self-motivated and work well with and through others.
- Work on multiple projects simultaneously, set priorities, and meet short deadlines.
- Superior verbal and written communication skills and the demonstrated ability to articulate complex ideas clearly, accurately, and concisely.
- Knowledge of current trends in fundraising and alumni relations, including benchmarking and metrics.
- Strong attention to detail.
- Strong commitment to customer service.
- Scrupulous attention to matters of discretion and confidentiality.
Working Conditions
- This position is currently expected to work a minimum three days per week in the office.
- Travel to campus and/or non-campus locations for University business.
- Work evenings and weekends on occasion.
Application Documents
- Resume/CV (required)
- Cover Letter (required)
The University of Chicago uses AI-assisted tools to streamline and augment some recruitment processes; however, AI is not used to make hiring decisions.
When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.
Job Family
Role Impact
Scheduled Weekly Hours
Drug Test Required
Health Screen Required
Motor Vehicle Record Inquiry Required
Pay Rate Type
FLSA Status
Pay Range
The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.
Benefits Eligible
The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.
Posting Statement
The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.
All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.
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