Job Description Summary

Job Description

Key Responsibilities
1. Security Budget

• Support monthly expense tracking against the budget by category.
• Monitor progress using the Smartsheet Security Budget dashboard or Excel.
• Update forecasts and late estimates on the dashboard as directed by the Security Lead.
• Maintain traceability and documentary evidence (requisitions, POs, receipts, invoices) in coordination with Procurement and Finance.

2. Security Projects

• Support the updating of schedules in Smartsheet, including baselines, milestones, dependencies, and % of progress.
• Assist in documenting and tracking project risks.
• Schedule follow-up meetings and prepare minutes based on requests from the Security Lead.
• Support the preparation of status presentations (.pptx) for stakeholders.

3. Security Framework

• Collect compliance evidence and compile .pptx documentation.
• Assist Framework element owners in identifying gaps and documenting findings.
• Track corrective actions with owners and schedule reviews as requested by the Security Lead.

4. Security Audits

• Conduct the quarterly Surveys audit and complete closures in ONTIC.
• Print posters for the monthly global communications audit.
• Track and update the WOR/MOR dashboard in Smartsheet with completed audits and vulnerabilities.

5. Reports and Dashboards (DOR/WOR/MOR Security)

• Support the maintenance of Smartsheet dashboards.
• Ensure information consistency and the quality of evidence for internal audits/reviews.

6. Security Workflows

• Act as a backup for the Security Lead in defined approval workflows.
• Identify bottlenecks, follow up, and escalate opportunities in a timely manner to prevent delays.
• Analyze approval times and compile reports.

7. Security Awareness

• Execute communication actions (invitations, reminders) and coordinate logistics for sessions and webinars.
• Develop visual materials, one-pagers, artwork, etc., for the program.

8. Visitor Welcome at GEIQ

• Send the weekly welcome email to visitors.
• Maintain the GEIQ Welcome Center.

Main Deliverables

• Updated monthly budget report (plan vs. actual, variances, actions, forecast) and Smartsheet or Excel dashboard updates.
• Project schedules, minutes, action item lists, and risk status.
• DOR/WOR/MOR reports and Smartsheet dashboard maintenance.
• Updates to the Security Risk Register.
• Evidence documentation for the Security Framework evaluation.
• Evidence of the annual awareness program and participation/adoption results.
• Supporting documentation for Security events and communications (one-pagers, meeting requests, Security protocols, artwork, etc.).

Desired Knowledge/Skills

• Project Management (Basic)
• Smartsheet (Intermediate)
• MS Office (Intermediate)
• AI Tools (Basic to Intermediate)

Qualifications:

• Currently in an Engineering bachelor Industrial, Adm. Mechanical or Project Administration with no more than 1.5years to graduate
• Strong communication and teamwork skills.
• Problem-solving and analytical abilities
• Enthusiasm for learning and professional growth.
• Good communication in Spanish and English

Additional Information