Department

Department of Administration

Division

Project/Program Management

Salary

$110,161.00 - $124,825.00

Job Profile

JC-02169600-99 - Project Manager I (DOA) (Non-Union Executive Branch)

Scheduled Work Days & Work Hours

Monday - Friday; 8:30 AM - 4:00 PM.

Position is within the Division of Capital Asset Management & Maintenance.

Non-Standard 35.0 hours.

Restricted/Limited to the leave of the prior incumbent.

Job Requisition Number

JR104082 PROJECT MANAGER I - SECURITY INFRASTRUCTURE (Open)

Pay Grade

C00139 A

Classification

Project Manager I (DOA)

Class Definition

GENERAL STATEMENT OF DUTIES: Within the Department of Administration (DOA), to assist a superior in the administration, coordination, and planning a comprehensive statewide program involving facilities management and maintenance, organizational restructuring or improvements, or other projects within the Department of Administration; to be responsible for working with and overseeing the work and/or work products of engineers, architects, private contractors, or other stakeholders for compliance to established specifications, standards and procedures on assigned projects; and to do related work as required.

SUPERVISION RECEIVED: Works under the administrative supervision of a superior with wide latitude for the exercise of independent judgment; work is reviewed through conferences and reports for conformance to divisional guidelines.

SUPERVISION EXERCISED: May supervise and review the work of personnel assigned to assist. Oversees the work and/or work products of engineers, architects, private contractors, or other stakeholders for compliance to established specifications, standards, and procedures on assigned projects.

ILLUSTRATIVE EXAMPLES OF WORK PERFORMED:

• Within the Department of Administration (DOA), to assist a superior in the administration, coordination, and planning of a statewide program involving facilities management and maintenance, organization restructuring or improvements, or other projects within the Department of Administration; to be responsible for working with and overseeing the work and/or work products of engineers, architects, private contractors, or other stakeholders for compliance to established specifications, standards and procedures on assigned projects; and to do related work as required.
• To work with State agencies and/or organizations to strengthen cross-system collaboration and implement integrated service organization and delivery policies.
• To assist with project development authorized and delegated by the Director or division director.
• To perform research, fiscal and policy analysis on various issues affecting consumers of government programs.
• To perform complex program analysis and evaluation of departmental services.
• To resolve complaints or objections and to prepare reports on complex issues for consideration and decision by the director(s).
• To operate publishing, graphic, and financial computer programs required for specific projects.
• To keep departmental officials informed of the director's decisions and recommendations on programs and policies.
• To make frequent contact with departmental officials relative to decisions and recommendations on program and policy issues.
• To compile and analyze pertinent data in order to assist a superior in formulating agency goals and priorities and in determining policies, procedures and programs in reaching established goals.
• To compile and execute sound fiscal management programs, involving the preparation of the divisional budget for a superior’s approval, maintenance of a quarterly allotment system, initiation of requests for transfer of funds, and maintenance of payroll records.
• To prepare regular and special reports.
• To do related work as required.
• To keep departmental officials informed of the director's decisions and recommendations on programs and policies.
• To make frequent contact with departmental officials relative to decisions and recommendations on program and policy issues.
• To compile and analyze pertinent data in order to assist a superior in formulating agency goals and priorities and in determining policies, procedures and programs in reaching established goals.
• To compile and execute sound fiscal management programs, involving the preparation of the divisional budget for a superior’s approval, maintenance of a quarterly allotment system, initiation of requests for transfer of funds, and maintenance of payroll records.
• To prepare regular and special reports.
• To do related work as required.

For positions in Division of Capital Asset Management and Maintenance:

• To participate with the design team for repairs and minor renovation projects including and act as a liaison between architectural and/or engineering firm, as well as private contractors and the specific department or agency that will be occupying the facility.
• To effectively interact with agency staff regarding the office space needs of the specific department or agency and any modifications thereto.
• To attend facilities management meetings representing the interest of the specific department or agency for each project and report information from these meetings to a superior.
• To make recommendations for space allocations for various state departments and agencies and general facilities management.
• To review building inspection reports and to discuss items of an unusual nature with a superior.
• To be responsible forseeing that regular field inspections of public buildings are promptly completed.
• To confer with and advise a superior on the scheduling of minor construction projects, the making of major repairs, facilities management functions and related projects.
• To have responsibility for various procurement functions involving the review of requests for materials, equipment and supplies, the preparation of purchase requisitions, and the maintenance of record of appropriations and expenditures.
• To deal with vendors and contractors during the process of bidding for construction or repair and replacement work.
• To do related work as required.

REQUIRED QUALIFICATIONS FOR APPOINTMENT:

KNOWLEDGES, SKILLS AND CAPACITIES: A thorough knowledge of the principles, practices and techniques of projects management related to developing public sector programs and services; familiarity with planning, budgeting and evaluation process and the ability to apply them in a government system; the ability to research and prepare reports and recommendations for dissemination of policy information; a working knowledge of data collection and visualization; a thorough knowledge of, and the ability to, evaluate the attitudes and reactions of interested and affected groups and their demands and needs for information about the department's programs and objectives; and the ability to communicate effectively with a variety of stakeholders; and related capacities and abilities.

For positions in Division of Capital Asset Management and Maintenance:

A thorough knowledge of general building operating and construction as it relates to facilities management functions; a thorough knowledge of the materials and equipment used in building operating and maintenance; a thorough knowledge of the principles and practices of facilities management, maintenance and property acquisition; the ability to compile and maintain the agency budget and to perform related fiscal functions; the ability to deal effectively with superiors, subordinates, vendors, and contractors; the ability to assist in the formulation of agency policy and programs; the ability to oversee the work and/or work products of engineers, architects and private contractors engaged in building construction and/or property management functions; the ability to supervise activities of the agency, as required; the ability to prepare clear and concise oral and written reports; and related capacities and abilities.

EDUCATION AND EXPERIENCE:

Education: Graduation from a college of recognized standing with specialization in Construction Management, Facilities Management, Business Administration, Public Policy, Public Administration, Project Management, or a closely related field; and

Experience: Employment in a responsible administrative position in the field of building construction, facilities/property management including the maintenance of complex fiscal and/or real estate records, or project management related to developing public sector programs or organizational improvement.

Or, any combination of education and experience that shall be substantially equivalent to the above education and experience.

Supplemental Information

Within the DCAMM Security unit, this position will be responsible for maintaining and enhancing access control, video surveillance, and alarm systems. This position will oversee security-related project assessments, complete project evaluations, and work with private vendors and consultants to examine project requirements, develop quotes, and to perform oversight to ensure projects are completed on time and to specification. This position will be required to be available on a 24/7 basis to address all emerging safety and security-related issues and will be responsible for the administrative management of access control, video surveillance, and alarm systems.

Responsibilities include the management of existing maintenance and service contracts for safety & security infrastructure. This position will support the development of policies and procedures to ensure these systems are performing as designed and State employees fully understand their roles and responsibilities for building and facility safety & security.

Benefits

For information regarding the benefits available to State of Rhode Island employees, please visit the Office of Employee Benefits' website at http://www.employeebenefits.ri.gov/.
 

Also, be advised that a new provision in RI General Law 35-6-1 was enacted requiring direct deposit for all employees. Specific to new hires, the law requires that all employees hired after September 30, 2014 participate in direct deposit. Accordingly, any employee hired after this date will be required to participate in the direct deposit system. At the time the employee is hired, the employee shall identify a financial institution that will serve as a personal depository agency for the employee.