About this Project Manager (Finance Automation) role at Toll Group
About Toll Group
At Toll, we do more than just logistics - we move the businesses that move the world. Our 16,000 team members can help solve any logistics, transport, or supply chain challenge – big or small. We have been supporting our customers for more than 130 years. Today, we support more than 20,000 customers worldwide with 500 sites in 27 markets, and a forwarding network spanning 150 countries. We are proudly part of Japan Post — www.tollgroup.com
Overall Purpose of the Job
Project Manager role will work within the Finance Systems Project Team to work with diverse stakeholders to drive change and automation across Finance. The Project Manager will be responsible for planning, executing and finalizing projects according to timelines and within budget. They will be working to support successful project delivery of a number of Finance initiatives. They will ensure that requirements, processes and deliverables are clearly documented, understood and coordinated by the project delivery team, including Finance Business, IT Owners and Business Enterprise Service Managers.
Primary Duties & Responsibilities
Project Management
Lead: Lead the end-to-end delivery of finance related projects and programs, ensuring alignment with business strategy, operational objectives and finance priorities.
Develop: Develop and maintain project plans, schedules, milestones, resource plans across workstreams
Document: Requirements, As-Is and To-Be processes, business case including financial analysis, benefits realization, scope, objectives, deliverables, dependencies and success measures
Planning: Leads planning for complex programs/projects across multiple streams, ensuring alignment with strategic goals and risk mitigation.
Scoping: Oversees and approves project scope to ensure it is realistic, achievable, and aligned with organizational objectives.
Scheduling: Oversees schedule management, ensuring resource availability and alignment with portfolio-level planning.
Prioritization: Establishes prioritization mechanisms to balance competing demands across projects or workstreams.
Alignment with Frameworks: Advises on framework selection (Agile, Waterfall, or hybrid), ensuring it meets project and organizational needs.
Business Case Development: Creation of Business Case including financials ready for approval
Delivery: Apply appropriate project delivery methodologies, including Agile, Waterfall, or hybrid approaches, to meet project and business requirements.
Risk Management
Risk Identification: Oversees risk identification processes for complex or high-impact projects, ensuring alignment with strategic goals.
Risk Assessment: Evaluates aggregated risks across multiple projects, considering broader organizational implications.
Risk Mitigation: Advises on mitigation strategies and approves significant risk responses to ensure they are robust and aligned with business objectives.
Monitoring & Reporting: Reviews risk management practices to ensure consistency, accuracy, and compliance across projects.
Project Finance
Develop, manage, and monitor project budgets, forecasts, and financial plans throughout the project lifecycle.
Track project expenditure, identify variances, and implement corrective actions to ensure effective cost control and budget adherence.
Provide regular financial reporting, analysis, and insights to project sponsors and senior leadership.
Establish and maintain appropriate financial governance controls, ensuring compliance with organizational policies, audit requirements, and financial management standards.
Support benefits realization tracking and post-implementation reviews to validate project value and outcomes
Governance and Compliance
Compliance Management: Develops strategies ensuring compliance across projects.
Establish and maintain project governance frameworks, ensuring effective oversight, accountability, and decision-making.
Prepare and facilitate Steering Committee, Executive Leadership, and Board-level reporting, presentations, and status updates.
Coordinate governance forums, document key decisions, actions, risks, and outcomes, and ensure timely follow-up and execution.
Develop and maintain project documentation, including project charters, business cases, governance artefacts, status reports, RAID logs, and implementation plans.
Monitor project performance and provide meaningful reporting and strategic insights to stakeholders and senior management.
Decision Making: Leads decision-making for projects, advises on complex decisions, and ensures alignment with business outcomes.
Stakeholder and Change Management: Develops strategies and leads stakeholder engagement, management, ensuring effective communication throughout the project delivery. Document change impact assessment and drive adoption of the new process.
Resource Management: Advises on resource management best practices, resolves conflicts, optimizes allocation, and trains team members
Bachelor's degree in Finance, Business, Information Systems, or a related field.
8+ years of project management experience, ideally in Finance transformation, systems, or automation projects.
Proven experience managing end-to-end project delivery, including scope, budget, timelines, risks, and governance.
Strong knowledge of Agile, Waterfall, and hybrid delivery methodologies.
Experience in business case development, process improvement, and requirements documentation.
Strong stakeholder management, communication, and change management skills.
Ability to manage project finances, reporting, and benefits realization.
PMP, PRINCE2, Agile, or equivalent project management certification preferred.
What moves you?
At Toll, you can help play a vital role in delivering what matters. From food, fuel, medicine and rescue services, we keep businesses and communities thriving. Every day brings change. We see that as an opportunity. To be curious. To ask the right questions. And build meaningful connections. Because finding new ways to solve problems is what we do. With a bold vision to expand our global reach, our 16,000+ people bring a passion for progress. We collaborate in friendly, caring teams, supported by approachable leaders who give us the autonomy to quickly make decisions with impact. Learn and grow with industry-leading training, alongside talented experts. Feel empowered to take on diverse challenges and new responsibilities to move you, our customers, and our world further.
Are you excited about this role but are concerned you don’t meet all the requirements? If you have similar skills and are willing to learn then we encourage you to apply anyway. We know that some people hesitate to apply for jobs unless they meet every single qualification. At Toll, we value a diverse, inclusive and authentic workplace, so if you’re interested in this role but your past experience doesn’t align perfectly then please talk to us – you may be just the right candidate for this or other roles we have coming up.
At Toll everyone is welcome including those of all ages, ethnicities, genders and abilities.
To find out more about us visit www.careers.tollgroup.com
You must be entitled to work in Malaysia and be prepared to undertake pre-employment checks including a criminal history check and medical.
