Across our three hospitals and eight satellite sites, Scarborough Health Network (SHN) is shaping the future of care. Our many programs and services are designed around the needs of one of Canada’s most vibrant and diverse communities. We are home to North America’s largest nephrology program, as well as the designated cardiac care and spine centre for Scarborough and surrounding communities to the east. We are proud to be a community-affiliated teaching site for the University of Toronto and partner with a number of other universities and colleges, helping to train the next generation of health care professionals. SHN is the recipient of the 2021 Excellence in Diversity and Inclusion Award, from the Canadian College of Health Leaders, for our leading edge work on Communities of Inclusion, Inclusion Calendar, Health Equity Certificate Program and much more. We are also proud to be named Canada’s Most Admired Corporate Cultures for 2023 – 2025 and Greater Toronto's Top Employers for 2026. Learn more at shn.ca

Job Description:

The Project Coordinator will coordinate and facilitate the intake, prioritization, resource tracking and reporting processes for projects supported by the infrastructure and Facilities Planning & Redevelopment team. The Project Coordinator will provide oversight and support for the Corporate Resource Planning Committee (CPRC) and Construction team including but not limited to preparing reports for dissemination to leadership and project executives in collaboration with the Project Management Team. In addition, the incumbent will support the implementation and maintenance of initiatives related to the organization’s Project Management System, and will liaise with all levels within the organization, as well as external stakeholders, as it relates to the work of the Infrastructure and Facilities Planning & Redevelopment team.

Responsibilities:

• Coordinate the day-to-day operations of the Infrastructure and Facilities Planning & Redevelopment team including maintenance of all program documents and drafting reports as they relate to the execution of the program.

• Support the program in the facilitation of project planning processes, including the development and maintenance of processes and tools for project management; facilitating prioritization/selection of objectives through analysis and synthesis of ideas/concepts; developing frameworks, models and implementation plans; and tracking/reporting on status and progress.

• Draft presentations with ability to deliver presentations if required.

• Support team to present and use Project Management Tools.

• Responsible for supporting governance, methodologies, and oversight for projects across the organization

• Oversee project management frameworks and templates.

• Support, plan, coordinate and promote the organization's formal project intake, prioritization, resourcing, tracking, and reporting process and governance including project plans, timeframes, schedules, budgets and communication materials.

• Plan meetings and logistics.

• Support collaboration such as file sharing, document/template management/updates.

• Maintain and monitor project management dashboard. Tracks metrics, schedules reviews, maintains tools, and keeps documentation up to date.

• Develop and validate portfolio dashboards, key performance indicators and executive reports using Power BI, Excel or similar tools, ensuring data accuracy, consistency and timely updates.

• Coordinate project controls and documentation for healthcare capital and construction projects, including schedules, budgets, risks, issues, decisions, changes and closeout records.

• Support project coordination in active and occupied healthcare environments, considering clinical operations, patient safety, infection prevention and control, construction phasing, shutdowns and disruption mitigation.

• Monitor and track intake progress and addresses issues that arise appropriately.

• Ability to analyze situations and data to inform decision-making and identify solutions.

• Collaborate with project managers and stakeholders to communicate and educate the organization on the initiative intake process and project management processes.

• Establish and maintain positive working relationships with internal and external stakeholders including governance bodies, senior leadership, physicians, staff, learners, volunteers, contractors/vendors.

• Support basic program operational functions as requested

 Requirements:

• Bachelor’s Degree in Health, Business Administration, Management or related field

• Project Management Professional (PMP) Certificate or Certified Associate in Project Management (preferred)

• 3-5 years proven experience in project management or coordination roles

• Excellent verbal and written communication skills are essential for effective coordination

• Experience supporting hospital capital construction, redevelopment, facilities or infrastructure projects, preferably in an active and occupied healthcare environment.

• Demonstrated experience developing and maintaining project or portfolio dashboards and performance reports using Power BI, advanced Microsoft Excel or similar business intelligence tools.

• Experience with project controls and governance, including schedule and budget tracking, risk and issue registers, action and decision logs, change tracking and executive reporting.

• Proficiency with Microsoft Project, SharePoint, Teams and document management or project management information systems.

• Knowledge of healthcare construction requirements, infection prevention and control practices, operational continuity, construction phasing and shutdown coordination is an asset.

• Experience coordinating with clinical leaders, facilities teams, project managers, consultants, contractors and vendors.

This opportunity is posted to support the recruitment of an existing vacant position.

Accommodation and Diversity Statement:
Scarborough Health Network (SHN) embraces and celebrates our community’s unique multicultural heritage and diversity. SHN is an equal opportunity employer, dedicated to a culture of inclusiveness and diversity reflecting our diverse patients, staff and community alike. 

We are committed to fostering an environment of equity and inclusivity where every person can work and receive care safely, openly and honestly. All qualified applicants will receive consideration for employment without regard to race, colour, religion, gender, gender identity or expression, sexual orientation, nation of origin, genetics, disability, age, veteran status, marital or family status, belief system, or other factors related to one’s personal identity and/or values. 

We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs.

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