Job Profile:

Administrative Operations Specialist 3

Job Family:

Administrative Operations

Time Type:

Full time

Apply before 11:59 PM Arizona time the day before the posted End Date.

Minimum Qualifications:

Bachelor's degree and five (5) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job Profile Summary:
Supports and instructs those served by the department with complex queries, applies specialized knowledge of multiple standards, policies and procedures, and maintains accurate and detailed records.

Job Description:

Position Salary Range:

• $49,000 per year

At Arizona State University, we measure ourselves not by whom we exclude, but rather by whom we include and how they succeed. In Admission Services, we are passionate about helping students find their right university fit and working together to achieve our enrollment goals. Creating an engaging and memorable campus visit experience is an important part of that process, helping prospective students and their families understand what Arizona State University has to offer and envision themselves as Sun Devils. 

 

The Program Manager at the Tempe campus plays a key role in creating, coordinating and continuously improving campus visit and recruitment experiences for prospective students, families and groups. As a member of the Recruitment Events & Campus Visits team, this position provides leadership for the Tempe campus visit experience and the Devils’ Advocates Student Leadership program. The Program Manager works collaboratively with Admission Services leadership, academic units, university partners, student leaders and campus stakeholders to deliver welcoming, engaging and personalized experiences that support student recruitment and enrollment goals. 

 

Based at the Tempe campus, the Program Manager is responsible for the day-to-day coordination and execution of assigned campus visit programs, including Sun Devil Day, referral visits and group visits. This position takes ownership of the visitor experience from planning through execution and assessment, ensuring programs are well-organized, aligned with REC and Admission Services priorities, and responsive to the needs and expectations of prospective students and their families. 

The Program Manager is expected to identify opportunities to enhance the campus visit experience through data, visitor feedback, emerging trends and collaboration with campus partners. This position requires a highly organized, solution-oriented professional who is comfortable making decisions, managing competing priorities, solving problems in real time and taking ownership of the recruitment experience. The successful candidate will demonstrate strong relationship-building, communication and project management skills and a commitment to creating experiences that help prospective students see their place at ASU. 

Essential Duties:

• Serves as the supervisor for the Devils’ Advocates Admission Services Student Leadership program at the Tempe campus, and supports the training, professional development, membership growth and retention plans for the student program.
• Creates engaging experiences with student workers and creates connections as a mentor.
• Coordinate and execute campus visits and recruitment events at the Tempe campus, including Sun Devil Day, Transfer Day, and other assigned programs.
• Coordinate, monitor or supervise the activities of subordinates, both student staff and professional staff.
• Coordinate activities of a program with interrelated activities of other programs, departments or staff to ensure optimum efficiency and compliance with appropriate policies, procedures and specifications.
• Coordinate group visits for the Tempe campus.
• Collaborate with university staff (both academic and non-academic), outside/community agencies, and students for all campus visit and event processes to facilitate objectives of the program.
• Assist with the coordination referral visits in partnership with the recruitment team, ensuring personalized and seamless experiences for prospective students and families across all campuses.
• Ensure the goals and objectives for campus visits and events are accomplished in accordance with Admission Services, Academic Enterprise Enrollment and ASU priorities, time limitations and funding limitations.
• Develop and recommend new or revised program goals and objectives.
• Manage the Future Sun Devil Welcome Center facilities at the Tempe campus.
• Monitor expenditures related to assigned programs throughout the year to ensure expenditures are spent efficiently, effectively and appropriately.
• Maintain and administer databases relied upon to create a successful campus visit or event.
• Represents the University through presentations at campus visit and event activities.
• Assist Tempe Enrollment Services staff as needed.
• Maintain a flexible work schedule in order to coordinate and attend evening and weekend events as applicable.
• Other duties as assigned.

Knowledge, Skills and Abilities: 

• Knowledge of the principles and practices pertaining to higher education admissions and recruitment. 
• Knowledge of the principles and practices pertaining to event management and coordination. 
• Knowledge of budgeting and accounting principles. 
• Knowledge of basic project management. 
• Knowledge of supervisory practices and principles. 
• Skill in coordinating and prioritizing work and activities of self and others. 
• Skill in establishing and maintaining effective working relationships. 
• Skill in communication. 
• Experience with event planning. 
• Public speaking experience. 
• Organizational and time management skills. 

Desired Qualifications:

• Ability to be analytical, creative, and provide innovative approaches to solving problems. 
• Experience in planning, coordinating and directing special events. 
• Experience interacting with a wide range of constituent/customer populations.
• Skilled in organizing resources and establishing priorities. 
• Skilled in the use of software applications. 
• Experience providing customer assistance and problem solving. 
• Experience effectively managing, supervising and evaluating assigned staff. 
• Experience in principles, practices and procedures pertaining to transfer and undergraduate admissions. 
• Experience in program design, strategic planning, analyzing and coordinating activities and establishing priorities.

Working Environment:

Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding and manipulating a computer mouse; required to stand for varying lengths of time and walk moderate distances to perform work. Frequent bending, reaching, lifting, pushing and pulling up to 25 pounds. Drives University vehicle and/or cart to campus site. Occasional evening and weekend hours required.

Department Statement:

In support of the university’s mission and goals, Academic Enterprise Enrollment advances awareness of Arizona State University as the New American University through data-informed strategies that enroll and support a student population reflective of its vision across campus and digital immersion environments. AEE brings professionalism and discipline to the formulation of enrollment strategy and the refinement of enrollment processes and is an effective collaborator with our college and school colleagues and other enrollment partners within the Academic Enterprise, the Knowledge Enterprise, the Learning Enterprise and EdPlus. AEE comprises the following units: Academic Enterprise Communications; Academic Enterprise Enrollment Solutions; Admission Services; Financial Aid and Scholarship Services; the International Students and Scholars Center; the Pat Tillman Veterans Center; Technology and Data Solutions; and University Registrar Services.

 

Academic Enterprise Enrollment core values:

• Make the human connection: We commit to listen, offer empathy and show compassion.
• Drive success with teamwork: We solve problems with collaboration and creativity.
• Promote a thriving community: We recognize work-life balance and embrace our individual differences.
• Go above and beyond: We share our time, talents and expertise to make an impact in all that we do.
• See the extraordinary through our efforts: We support those who are pursuing their dreams.
• Lead with respect and positive intent in every situation: We communicate openly, genuinely and with transparency.

 

ASU offers an array of employee benefits, including reduced tuition for employees, their spouses and dependents; competitive rates for health and life benefits; a wellness program; disability and leave program; paid holidays; and retirement programs. Visit https://cfo.asu.edu/hr-benefits for further details, as well as https://cfo.asu.edu/hr-applicant for a message from ASU President Michael M. Crow to future ASU employees.

Driving Requirement:

This position may require driving. Employee must possess a valid US Driver’s license of the appropriate class and required endorsements throughout employment.

Location:

Campus: Tempe

Funding:

No Federal Funding

 

Instructions to Apply:

Current employees, student workers seeking staff opportunities, and students applying for student worker positions must apply directly through the Workday Jobs Hub.

To be considered, your application must include all of the following attachments:

• Cover letter
• Resume or CV

Multiple documents may be uploaded in the attachments section. Alternatively, applicants may combine all required materials into a single PDF for submission. Please ensure uploaded documents are clearly labeled and include your name.

Please ensure your resume includes all employment information in month and year format, for example 6/04 to 8/14, along with job title, job duties, and employer name for each position. Your resume should clearly demonstrate how your experience and background meet the minimum and desired qualifications for this position. Incomplete applications or missing required materials may not be considered.

Important: Do not withdraw your application to make edits. Once an application is withdrawn, it cannot be edited, reactivated, or replaced with a new submission. If you have questions or need assistance, please contact The Office of Human Resources Talent Acquisition before the posting close date.

Graduate Assistant, Intern and part-time positions are counted as half time for experience equivalency, meaning one year equals six months of experience.

Only electronic applications will be accepted for this position. By submitting an application, you confirm that the information provided is accurate and complete.

ASU Statement:

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report:

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

ASU’s comprehensive benefits package is a key part of your total compensation. Visit the ASU Compensation Estimator

Employment Verification Statement:

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement:

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement:

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.