Maintenance Planning and Coordination  

• Coordinate preventive and corrective maintenance activities with maintenance personnel and external service providers. 

• Develop and maintain maintenance schedules, calendars, and planning documents. 

• Create, monitor, and close maintenance work orders within CMMS (MaintainX). 

• Track maintenance backlog and assist with prioritization of work activities. 

• Coordinate equipment service visits, planned shutdowns, and vendor activities. 

• Maintain maintenance records, equipment files, service histories, and related documentation. 

• Weekly reporting of maintenance KPI’s 

• Order maintenance, repair, and operations (MRO) supplies, materials, and replacement parts. 

• Monitor inventory levels and initiate replenishment requests to support maintenance operations. 

• Track purchase orders, deliveries, and maintenance-related expenditures. 

• Assist with equipment documentation, warranties, and asset records. 

• Support initiatives that improve equipment reliability, maintenance effectiveness, and operational efficiency. 

Production Administration  

• Generate, compile, and distribute daily, weekly, and monthly production reports. 

• Analyze production data and prepare operational performance summaries for plant leadership. 

• Maintain production records, databases, and other operational documentation. 

• Track and report key performance indicators (KPIs), including production output, downtime, efficiency, and labor utilization. 

• Reconcile production information from multiple sources to ensure reporting accuracy. 

• Assist with inventory tracking, material usage reporting, and production schedule updates. 

• Prepare presentations, dashboards, and reporting materials for leadership meetings. 

• Support continuous improvement initiatives through data collection and reporting. 

Administrative Support 

• Provide general administrative support to the Plant Manager and site leadership team. 

• Process and distribute incoming mail, packages, and shipments. 

• Maintain attendance records, timekeeping documentation, and employee files as assigned. 

• Schedule meetings and coordinate invitations, agendas, and meeting logistics. 

• Answer and direct incoming telephone calls and visitors. 

• Order office supplies and maintain administrative inventories. 

• Assist with filing, record retention, and document management. 

• Manage company uniform program, including ordering, distribution, inventory control, and coordination with vendors to ensure all employees are properly equipped. 

• Oversee onsite employee parking management, including space allocation, access coordination, and issue resolution. 

• Coordinate onsite interview logistics, including room setup, candidate reception, and interviewer alignment to ensure a positive candidate experience. 

• Other work-related duties as assigned 

• Associate or Bachelors degree in Business Administration, Operations Management, Industrial Technology, or equivalent work-related experience 

• Minimum of five years of experience in manufacturing, production administration, maintenance coordination, operations support, or a related administrative role. 

• Experience managing multiple priorities in a fast-paced operational environment. 

• Strong proficiency with Microsoft Office applications, particularly Excel. 

• Excellent organizational, communication, and problem-solving skills. 

• Experience preparing reports and maintaining operational records. 

• Ability to work independently and collaboratively across multiple departments. 

• Experience supporting maintenance planning or manufacturing operations. 

• Experience using computerized maintenance management systems (CMMS). 

• Experience with inventory management, purchasing, and vendor coordination. 

• Knowledge of production reporting, operational metrics, and manufacturing processes.