About this Part-Time Admissions Specialist role at Penn State University
APPLICATION INSTRUCTIONS:
CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.
CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.
If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants.
Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.
JOB DESCRIPTION AND POSITION REQUIREMENTS
The Part-Time Admissions Specialist helps coordinate recruitment activities, support admissions events, and communicate with prospective students and families. This position contributes to recruitment efforts, provides strong customer service, collaborates with campus partners, and stays current on University programs and policies.
Key Responsibilities:
Event Support & Coordination
- Support the full-time Admissions Officers with planning on-campus and virtual admissions events, including Open Houses, Admitted Student Events (ASE), Spend A Summer Day (SASD), and ad hoc visit days.
- Reserve event spaces, including atrium and lobby areas, and coordinate furniture and setup needs.
- Create event registration in Slate and track attendance.
- Assist with pre- and post-event communications, including follow-up surveys and feedback collection.
Faculty & Adviser Coordination
- Work with the Admissions Officers to secure faculty and adviser coverage for recruitment events.
- Confirm participation, send reminders, and help resolve last-minute changes or issues.
- Help coordinate adviser schedules for virtual and in-person events.
Communication & Event Presence
- Attend virtual or in-person admissions events to monitor chats, assist participants, and address technical or logistical needs.
- Provide timely, friendly email support to prospective students and visitors.
- Represent the University at select recruitment events, such as college fairs, as needed and directed by the full-time Admissions Officers.
Administrative & Recruitment Support
- Attend admissions staff and college representative meetings to stay informed about recruitment strategies and priorities.
- Prepare materials for upcoming programs and events.
- Maintain and order print materials and other recruitment resources.
- Organize recruitment, attendance, and outreach data to support future planning.
Cross-Departmental Collaboration
- Coordinate with other departments and University units on shared initiatives and events.
- Support targeted outreach to prospective students, families, and school counselors during campus visits and special programs.
Required/Preferred Qualifications:
- Strong organizational and time-management skills.
- Bachelor’s degree in business, higher education, or a related field required.
- Excellent communication and interpersonal skills.
BACKGROUND CHECKS/CLEARANCES
Employment with the University will require successful completion of background check(s) in accordance with University policies.
CAMPUS SECURITY CRIME STATISTICS
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.
EEO IS THE LAW
Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.
