Operations Coordinator

Company: Sparus Holdings

Location — Baxter, MN | Full-Time, Onsite
Department: Operations Support | Reports To: Operations Support Manager
Compensation: Salaried (TBD), based on qualifications, plus performance-based bonus, full benefits to include medical, dental, vision, 401k!

Position Summary

The Operations Coordinator coordinates the people, equipment, and administrative processes that keep utility field-service projects staffed, compliant, and on schedule. Working across Operations, Finance, Human Resources, and project teams, this role combines forward resource planning with day-to-day coordination of technicians, fleet, subcontractors, training, safety compliance, billing, and payroll.

Key Responsibilities

• Resource planning: Monitor resource availability, forecast capacity for upcoming projects, coordinate technician assignments, and recommend solutions for resource shortages, escalating capacity risks to management.
• Fleet coordination: Assist with vehicle ordering, maintenance, turnover, and allocation across current and upcoming projects.
• HR & safety compliance: Track technician compliance with company policies, background validations, required screenings, safety audits, and vehicle alerts; track completion of required safety coaching and escalate outstanding issues.
• Subcontractor coordination: Track adherence to subcontractor agreements and coordinate subcontractor onboarding, assignment, and movement.
• Training & workforce logistics: Assign and track required technician training; coordinate lodging, travel, onboarding/offboarding, and status changes to meet project needs.
• Billing & payroll: Process assigned project billing and payroll for Public Power Installation, Field Services, and Site Testing projects, meeting Finance deadlines and coordinating accounts-receivable follow-up as directed by Finance.
• Reporting & improvement: Prepare recurring KPI reports across all areas of responsibility; develop spreadsheets, process maps, and metrics; recommend process improvements.
• Operational support: Respond to technician inquiries, escalate employee issues to management, and support decision-making by gathering data, assembling stakeholders, and formulating recommendations.

Minimum qualifications

• High school diploma or GED required

• Minimum of three years of relevant experience in operations coordination, workforce scheduling, project support, field services, construction, or a related operational environment.
• Experience coordinating schedules, tracking resources, maintaining records, and supporting daily operations.
• Proficiency in Microsoft Office applications, particularly Excel and Outlook.
• Strong organizational, communication, and problem-solving skills.
• Ability to manage multiple priorities, work independently, and meet established deadlines.
• Valid driver's license.

Preferred qualifications

• Associate or bachelor’s degree in business administration, Operations Management, Project Management, or a related field.
• Experience in the utility, energy, construction, or field services industry.
• Familiarity with workforce planning, technician scheduling, fleet coordination, payroll, billing, and safety compliance.
• Experience with project management, workforce scheduling, or operational reporting software.

Working Conditions and Physical Requirements

Full-time, onsite at the Baxter, MN office. Regular interaction with technicians and operational teams; use of computers and mobile applications. Attend required training and conferences and perform other related duties as assigned. The ability to meet applicable physical and visual requirements of the position.

Equal Opportunity Employer

Sparus Holdings is proud to be an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

EEO Statement

Sparus Holdings is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to sex, race, color, religion, national origin, age, marital status, political affiliation, sexual orientation, gender identity, genetic information, disability, or protected veteran status. We are committed to providing a workplace free of any discrimination or harassment.

Reasonable Accommodation Requests

Sparus Holdings is committed to working with and providing reasonable accommodation to individuals with physical and mental disabilities. If you need special assistance or accommodation while seeking employment, please email recruiting@sparusholdings.com. We will make a determination on your request for reasonable accommodation on a case-by-case basis.

“Know Your Rights” Poster 

The law requires Sparus Holdings to post a notice describing the Federal laws prohibiting job discrimination. For information regarding your legal rights and protections, please click on the following link: Know Your Rights

Pay Transparency Non-Discrimination Provision

Sparus Holdings will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay. Please see the Pay Transparency Nondiscrimination Provision for more information.