About this Office Specialist role at State of Nebraska
The work we do matters!
Hiring Agency:
Health & Human Services - Agency 25
Location:
Hiring Rate:
Job Posting:
Applications No Longer Accepted On (If no date is displayed, job is posted as open until closed):
Job Description:
Join the team at Lincoln Regional Center and play an important role supporting the delivery of compassionate mental health care. We are seeking a detail-oriented Office Specialist who enjoys organization, problem-solving, and keeping operations running smoothly behind the scenes.
In this role, you will provide essential administrative support to nursing staff and leadership, helping ensure daily operations run efficiently so our clinical teams can focus on caring for the individuals we serve. If you thrive in a fast-paced environment, enjoy working with data and documentation, and take pride in supporting a mission-driven team, we encourage you to apply.
At the Nebraska Department of Health and Human Services, we are committed to improving the health and well-being of Nebraskans—and that work starts with dedicated employees like you.
Why Join the State of Nebraska?
The State of Nebraska offers outstanding benefits and career opportunities, including:
• Competitive wages
• Strong retirement plan with 156% state match
• Generous paid leave and 13 paid holidays
• 79% employer-paid health insurance
• Dental and vision coverage
• Employer-paid $20,000 life insurance
• Tuition reimbursement and career advancement opportunities
• Eligibility for Public Service Loan Forgiveness (PSLF)
Hours: Monday – Friday, 8:00 AM – 5:00 PM Wage:
Wage: $17.642 per hour + $3.00 per hour facility differential
What You’ll Do
This position supports administrative functions for Building 9 (Administration). Duties include, but are not limited to:
- Manage patient funds, including reconciliation and processing withdrawal requests
- Support meetings with agendas and minutes
- Maintain staffing analysis spreadsheets and multiple excel spreadsheets
- Scan and distribute documents, schedule meetings, and maintain calendars
- Order and maintain nursing supply inventory
- Assist with data collection and documentation management for medication error reporting
- Conduct audits of restraint and seclusion documentation
- Ensure required nursing unit audits are completed accurately and on time
- Maintain patient property and inventory records
- Provide backup support to the Reception Center
- Provide backup support to the Staffing Office
- Perform other administrative duties as assigned
Requirements / Qualifications:
Minimum Qualifications: Coursework/training in administrative/office support functions, procedures, and methods including the operation of personal computers and office equipment; or areas related to the programs and functions of the employing agency. OR Experience in customer service or public contact; or applying criteria/regulations; and/or performing administrative/office/secretarial support work including use of personal computers and office equipment.
Preferred Qualifications
1-2 Years Experience:
- Proficient using Microsoft Word, Microsoft Excel, and Microsoft Outlook for daily administrative tasks
- Experience managing multiple tasks and staying organized in a busy work environment
- Experience handling administrative work accurately, including detailed recordkeeping, reviewing documents, and detailed data entry
Other:
- Must be at least 19 years of age
Knowledge, Skills, and Abilities
Knowledge of:
- Administrative and clerical support practices and procedures
- Basic recordkeeping and data management
- Customer service principles
- Business writing, grammar, and proofreading
- Office software such as Microsoft Word, Microsoft Excel, and Microsoft Outlook
Ability to:
- Communicate effectively in person, by phone, email, and written correspondence
- Work professionally with individuals from diverse backgrounds
- Prepare, review, and maintain accurate reports and documentation
- Follow policies, procedures, and administrative guidelines
- Maintain confidentiality when handling sensitive information
- Stay organized and manage multiple tasks in a fast-paced environment
If you're looking for a role where your organizational skills support meaningful mental health services, we’d love to welcome you to our team at Lincoln Regional Center.
Apply today and be part of work that truly matters.
If you're currently employed by the State of Nebraska, please don't apply through this external career site. Instead, log in to Workday and open the Jobs Hub - Internal Apply app from your home landing page. You can access Workday anytime through the Link web page: https://link.nebraska.gov/
Benefits
We offer a comprehensive package of pay, benefits, paid time off, retirement and professional development opportunities to help you get the most out of your career and life. Your paycheck is just part of your total compensation.
Check out all that the State of Nebraska has to offer! Benefit eligibility may vary by position, agency and employment status. For more information on benefits, please visit: https://statejobs.nebraska.gov/index.html#benefits
Equal Opportunity Statement
The State of Nebraska values our teammates as well as a supportive environment that strives to promote diversity, inclusion, and belonging. We recruit, hire, train, and promote in all job classifications and at all levels without regard to race, color, religion, sex. age, national origin, disability, marital status or genetics.