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Job Description:

The Judicial Branch offers: JR2026-00029684

Health & Wellness

• 79% employer-paid health and prescription insurance
• Dental and vision insurance plans available to purchase
• Short-Term and Long-Term Disability, available to purchase
• Employee Assistance Program (EAP) for confidential support
• Flex Spending (FSA) and Health Savings Accounts (HSA)

Financial Security

• 156% state-matched of the first 4.8% contribution to retirement plan
• FREE $20,000 Life Insurance Policy
• Optional Life Insurance and AD&D available to purchase

Paid Time Off & Leave

• 13 paid holidays annually
• Paid vacation and sick leave that begin accruing immediately
• Military leave and Funeral/Bereavement leave

Professional Growth

• Paid training to develop your skills
• Free continuing education credits to maintain professional certifications
• Access to specialized courses through Judicial Branch Education
• Opportunity for bilingual pay

Job Description

This classification level is responsible for supervising administrative support staff and performing a broad range of work ranging from routine to specialized office/customer service for assigned district probation and court offices that have a relatively larger employee size i.e. Staffed more than sixty-one (61) full-time employees. Responsibilities may include coordinating administrative office procedures such as setting up files, maintaining assigned databases; training clerical and office support staff; implementing, and coordinating related administrative support services; preparing or reviewing a wide range of general correspondence and standard court documents; tracking office budgets and expenditures; providing customer services by answering phones and monitoring and ordering supplies.

Location:

1410 Wall St Suite 200, Bellevue, NE 68005

Travel Expectations:

• Regular travel within the district to conduct community visits and support operations as part of our commitment to active community supervision.
• Occasional regional travel for orientation, training, and educational workshops

Work Schedule: Core hours are Monday–Friday daytime. As part of our 24/7 commitment to community safety, occasional on-call, evening, weekend, and holiday availability is required.

Salary and Compensation:

• Starting Salary: $47,257.46 annually (Hiring Rate).
• Immediate Growth*: Earn a 2.5% pay increase after successfully completing your probation period (if starting at Hiring Rate).
• Starting Rate Flexibility: Higher starting pay may be considered based on education and experience, subject to final management approval.
  • *Please Note: Candidates approved to start above the Hiring Rate (at or above the Minimum Permanent rate) are not eligible for the 2.5% post-probation increase.
• Future Increases: Annual cost-of-living adjustments (applied on July 1) are subject to State Legislature approval.

Job Duties

1. Supervises office secretarial staff to include: prioritizing and assigning work; conducting performance evaluations; ensuring staff are trained; ensuring that employees follow policies and procedures; maintaining a healthy and safe working environment; and making hiring, termination, and disciplinary recommendations.

2. Prepares correspondence to include court documents, presentence or predisposition investigations, enter information into the database, and maintain budget balances, submit monthly billing claims and bi-annual billing invoices.

3. Coordinates and maintains accounting support functions which includes maintaining accounts, tracking purchases, reviewing and approving purchase orders and invoices, monitoring travel expenses, and performing related duties.

4. Attends meetings and conferences as required; takes minutes; composes drafts, prepares and distributes agenda, schedules, and other materials.

5. Prepares, processes, and maintains operational records, reports and statistics.

6. Performs other duties of a similar nature or level.

The above classification responsibilities represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department.

Requirements/Qualifications:

Minimum Qualifications:

• Education: Associate’s degree in related field, AND
• Experience: 3 years of administrative support experience

Note: An equivalent combination of relevant education and experience sufficient to successfully perform the essential duties of the job such as those listed above will also be considered

All educational credits must be granted from an accredited institution approved by the U.S. Dept. of Education.

Knowledge

• Supervisory principles
• Customer service principles
• Mathematical concepts
• Data entry techniques
• Grant applications
• Modern office procedures and equipment
• English language, grammar, and punctuation
• Computers and related software applications

Skills

• Monitoring and evaluating subordinates
• Delegating and prioritizing work
• Maintaining records and files
• Using proper English, grammar, punctuation, and spelling
• Providing customer service
• Performing mathematical calculations
• Recording, verifying, reconciling, and reporting financial accounts
• Implementing policies and procedures
• Using a computer and related software applications
• Communication, interpersonal skills as applied to interaction with subordinates, coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to give and receive work direction

Physical Requirements

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

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Benefits

We offer a comprehensive package of pay, benefits, paid time off, retirement and professional development opportunities to help you get the most out of your career and life. Your paycheck is just part of your total compensation.

Check out all that the State of Nebraska has to offer! Benefit eligibility may vary by position, agency and employment status. For more information on benefits, please visit: https://statejobs.nebraska.gov/index.html#benefits

Equal Opportunity Statement

The State of Nebraska values our teammates as well as a supportive environment that strives to promote diversity, inclusion, and belonging. We recruit, hire, train, and promote in all job classifications and at all levels without regard to race, color, religion, sex. age, national origin, disability, marital status or genetics.