About this Office and HR Coordinator role at Brown-Forman
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As the Office and Human Resources Coordinator, you will support the Human Resources team and the Warsaw office by providing administrative and operational support, including office management, reception & HR administration.This is a regular position, starting with a 3-month probationary contract, followed by a 12-month fixed-term contract, with the possibility of an indefinite-term contract.
What You Can Expect
Office Administration
● Serve as the office health and safety coordinator
● Liaise with facilities management to resolve building maintenance issues.
● Manage the office supply program, ensuring that supplies are ordered and organized as needed.
● Manage daily office needs & facilities maintenance, including the management of third parties such as the cleaning service provider.
● Utilize Coupa to manage all payments related to office supplies and events.
● Car fleet daily administration and coordination.
Reception
● Serve as the first point of contact for clients and visitors, staffing the front desk as needed.
● Manage guest and security requirements, coordinating meeting rooms and catering as needed.
HR Administration
● Support employee communication & engagement initiatives and activities.
● Provide onsite orientation for new hires, which includes leading office tours and procuring onsite technology equipment.
● Maintain physical employee files, following local regulations and Brown-Forman record-keeping requirements and operating with the utmost discretion and confidentiality.
● Support offboarding.
What You Bring to the Table
● Minimum of 1 year of experience in a similar role, an office or HR administrative role.
● Excellent interpersonal skills with the ability to communicate with and greet visitors professionally.
● Strong computer skills, including proficiency in Microsoft 365.
● Strong organizational skills, attention to detail and the ability to manage multiple tasks simultaneously.
● High degree of integrity with the ability to be objective, maintain confidentiality, and exercise sound judgment.
● English (speaking and writing) - advanced; Polish - native/fluent.
Who We Are
We believe great people build great brands. And we know there is Nothing Better in the Market than a career at Brown-Forman. Being a part of Brown-Forman means you will grow both personally and professionally. You will have the opportunity to solve problems, seize opportunities, and generate bold ideas. You will belong to a place where teamwork matters and where you are encouraged to bring your best self to work.
What We Offer
Total Rewards at Brown-Forman is designed to engage our people to ensure sustainable and profitable growth for generations to come. As a premium spirits company, we offer equitable pay structures for individual and company performance alongside a premium employee experience. We offer a range of premium benefits that reflect our company values and meet the needs of our diverse workforce.
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Requisition Type:
EmployeeManagement Level:
ProfessionalGlobal Job Level:
P4Number of Openings Available:
1