We are seeking a dependable, detail-oriented team member to support accounts payable, daily banking activities, and expense management across multiple business entities. This role works closely with Accounting, Operations, and the Supply Department.

Key Responsibilities

Daily Banking and Payment Management

• Check daily bank balances for each business entity and identify upcoming funding needs.
• Coordinate and process authorized transfers between accounts as needed.
• Prepare vendor payments after confirming required approvals and supporting documentation.
• Record checks, ACH payments, wire transfers, online payments, and automatic withdrawals in QuickBooks.
• Monitor scheduled payments and recurring withdrawals to help prevent missed or duplicate payments.

Invoice Processing and Reconciliation

• Enter all vendor and subcontractor invoices under the correct business entity, customer account, and expense category.
• Verify that invoices follow company purchasing and approval procedures before payment.
• Confirm charges against purchase orders, receipts, service records, or other supporting documentation, as applicable.
• Reconcile vendor statements, bank accounts, and credit card transactions.
• Resolve billing discrepancies, missing invoices, duplicate charges, and unapplied credits.
• Monitor AP aging and follow up on items awaiting approval or clarification.
• Assist with month-end reconciliations and ensure expenses are recorded in the appropriate period.

Vendor Administration

• Set up vendors and maintain vendor applications, W-9s, payment terms, and related records.
• Verify vendor payment information and changes according to company procedures.
• Communicate with vendors regarding invoices, credits, payment status, and account discrepancies.
• Assist with year-end 1099 preparation.

Expense and Budget Monitoring

• Review recurring expenses to understand what the company is paying for and whether charges remain appropriate.
• Monitor expense fluctuations and investigate unexpected increases.
• Identify potential savings, compare alternative vendors, and recommend changes without compromising service quality.
• Track subscriptions and recurring services, flagging unused services or unnecessary charges.
• Work with the Supply Department to monitor janitorial consumable spending against each customer account’s budget.
• Follow up on over-budget purchases, unusual usage, price changes, and delivery or billing discrepancies.
• Track expected vendor credits and refunds through receipt and reconciliation.
• Provide management with clear updates on spending trends, budget variances, and potential savings.

General Accounting Support

• Maintain organized records and supporting documentation.
• Help improve invoice submission, approval, payment, and expense-tracking processes.
• Provide backup support for other accounting functions as needed.

Qualifications

• Approximately 1–3 years of AP, bookkeeping, or related accounting experience; more experienced candidates are also welcome.
• Working knowledge of QuickBooks and Excel.
• Strong attention to detail, organization, and follow-through.
• Comfortable working across multiple business entities and coordinating with different departments.
• Willing to question unclear charges, investigate discrepancies, and suggest practical improvements.
• Accounting education or equivalent hands-on experience.
• Korean/English bilingual skills preferred.

Compensation and Benefits

• Health, dental, and vision insurance.
• 401(k) with company match.
• Paid time off and holidays.
• Opportunities to grow into broader accounting responsibilities.

Salary Range: $50,000 ~ $70,000 / year

Why work at BTI?

We’re committed to creating a workplace where employees feel valued, supported, and empowered to grow. Our team benefits from competitive compensation, comprehensive health and wellness offerings, and opportunities for professional development. We are proud to be an equal opportunity employer and make all employment decisions without regard to race, color, religion, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, genetic information, veteran status, or any other legally protected status.

We comply with all applicable federal, state, and local employment laws, including those related to fair hiring practices, pay transparency, workplace safety, and reasonable accommodations. We are dedicated to maintaining an inclusive environment where everyone has the opportunity to succeed and contribute meaningfully.