Posting Date

Application Deadline

Pay Range

What We Offer

We offer generous paid time off, paid sick leave, and 10 paid holidays! We have affordable medical, dental, and vision insurance, and our employees are entitled to coverage by one of several State-sponsored retirement pension plans, our employee assistance program, and wellness incentives. Additionally, our employees have the option of life insurance, disability, a group legal plan, and pet insurance. Under the current guidelines for the Public Service Loan Forgiveness (PSLF) Program, the Maricopa County Superior Court is a qualifying employer. Therefore, any full time Judicial Branch employee, who meets other eligibility criteria may be eligible for loan forgiveness under this program. Click here to learn more!

Job Type

Department

About the Position

The Judicial Assistant - Floater provides administrative assistant/executive assistant work of average difficulty in support of a Civil Court commissioner or Judge and/or departmental administrative areas as assigned.

About The Superior Court: 

The Superior Court of the Judicial Branch of Arizona in Maricopa County is dedicated to providing a safe, fair and impartial forum for resolving disputes, enhancing access to our services, and providing innovative, evidenced-based practices that improve the safety of our community and ensure the public’s trust and confidence in the Judicial Branch. The Superior Court in Maricopa County, one of the largest, most innovative and progressive trial courts in the nation, seeks innovative individuals to join our team who will embrace our vision of excellence and the principles inherent in the Rule of Law...every person, every day, every time.  We fulfill these principles through a culture that values fairness, respect, integrity, innovation, and safety.

Position Qualifications

We recognize your time is valuable, so please apply if you meet the following required qualifications:

Education:

• High School diploma or GED

Experience:

• Three (3) years of administrative experience

OR

Combined Education And Experience Qualifications:

• Experience as a Bailiff/Courtroom Assistant or Judicial Clerk Senior within the Maricopa County Superior Court may substitute for the experience requirement.
• Completion of an accredited legal secretary or paralegal training program or certification, may substitute for two years of experience.
• An equivalent combination of post-secondary education may substitute on a year-for-year basis.

Other Requirements:

• Must possess or have the ability to obtain a valid Arizona driver’s license at the time of hire.

Our Preferred Candidate Has:

• Bilingual skills in Spanish/English

• Knowledge and experience with Civil Court procedures, legal terminology, and the legal requirements for processing court documents
• Experience working in a court system, law office or other legal setting
• Experience interacting with judges, commissioners, and attorneys

Knowledge, Skills, And Abilities:

Knowledge Of:

• Court policies and procedures, legal terminology, office procedures and practices, and the legal requirements for processing court documents. 
• Principles and processes for customer service standards and procedures.

Skill In:

• Verbally communicating with others to convey information effectively.
• Communicating effectively in writing as appropriate for the needs of the audience.
• The use of computer applications and software such as MS Outlook, Word, Excel, Teams, iCIS, OnBase, and GoToMeeting. 
• The following equipment: multi-telephone system, For the Record, and copy machine.

Ability To:

• Understand and follow quickly and accurately brief written and oral instructions.
• Make sound decisions in accordance with regulations, policies, and procedures.
• Maintain a court calendar and work effectively with judges, commissioners, attorneys, court personnel, and the public.

Essential Job Tasks

(This is not an all-inclusive list of all job duties that may be required; employees will be required to perform other related duties as assigned.)

• Provides all administrative support of Civil Court Judge or Commissioner as a Judicial Assistant and/or Courtroom Assistant. 
• Prepares, maintains, and revises daily court calendars, including setting hearings/trial dates and processing motions. 
• Arranges for interpreters, court reporters, and special assignments as necessary. 
• Reviews case files for completeness; contacts interested parties for missing information. 
• Prepares information for Judge's or Commissioner's review prior to hearings. 
• Prepares courtroom, gathers all parties for hearings, directs when cases will proceed to courtroom, and manages calendar flow. 
• Assists in case flow management with daily input of hearing outcomes into the court database. 
• Answers questions in person and by telephone from self-represented litigants, attorneys, and court staff. 
• Reviews mail daily and processes all in-box and out-box correspondence for Judge or Commissioner. 
• Works collaboratively with other Judge or Commissioner divisions to offer assistance in time of need by posting minute entries, processing incoming division mail or updating division calendar activity reports. 
• Provides administrative support for Civil Court Administration, including providing assistance at the Civil Customer Service Window, answering phone calls, reviewing Cal-Acti reports and other duties as needed.
• Assists others or divisions as needed.

Working Conditions: 

While performing the duties of this job, the employee may need to communicate clearly, perceive details of objects that are close by, and maintain various physical positions for extended periods, such as sitting, standing, or walking. The job may involve using hands for tasks such as typing, handling objects, or operating tools, as well as reaching with hands and arms. Occasionally, the employee may be required to move or lift objects weighing up to 20 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.

Additional Information

Judicial Branch Human Resources reserves the right to move forward candidates based on the information provided directly on the application. The hiring authority will select the successful candidate based on departmental needs. 

Typically, successful candidates are hired at a salary rate up to the midpoint of the range, based on applicable experience, internal equity, and budgetary allowances. 

All Judicial Branch offers of employment and continued employment are contingent upon passing a thorough background and/or fingerprint check. Applicants must completely and fully answer any questions regarding felony and misdemeanor convictions including any convictions that have been expunged or set aside. Failure to include criminal history information is grounds for termination of an offer and employment. A conviction may not automatically disqualify an applicant. 

The Judicial Branch of Arizona in Maricopa County participates in the State Retirement systems ASRS or PSPRS. As such, mandatory membership for all full-time employees includes payroll deducted contributions consistent with each retirement system's requirements. The current contribution rate for ASRS is 12.27% and the current contribution rate for PSPRS is 5.84% and up for the defined contribution plan and 8.82% for the defined benefit plan. For more information about contributions and benefits of these plans visit https://www.azasrs.gov/ or https://www.psprs.com/corrections-officer/

Judicial Branch facilities are located throughout Maricopa County.  This position may be reassigned to other locations.  Assignments will be made based upon the needs of the department.

The Judicial Branch in Maricopa County is an EEO/ADA Reasonable Accommodation Employer. 

Apply Now!