Job Posting Title

Agency

Supervisory Organization

Job Posting End Date

Refer to the date listed at the top of this posting, if available. Continuous if date is blank.

Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank)

Full/Part-Time

Job Type

Compensation

Job Description

Location

Human Resources

Basic Purpose

Positions in this job are responsible for coordinating and administering Human Resources functions such as hiring and selection, personnel actions, review of policy and procedure, and training in human resource processes, functions and activities for the assigned division or region.

Supervises the agency’s HR Staffing, Transactions, Time and Leave team, with primary responsibility for position and PIN tracking and movement, job requisitions, and applicant qualification reviews. Assigns work, monitors accuracy and timeliness, and coordinates activities within delegated authority.

Typical Functions

·                Provides training and guidance to employees and managers on matters pertaining to personnel practices; ensures that personnel policies and procedures are appropriately implemented and applied

·                Supervises the daily work of the HR Staffing, Transactions, Time and Leave team, assigns and prioritizes requests, monitors workload and deadlines, reviews work for accuracy, and provides training and guidance on established procedures. Resolves routine processing issues and elevates policy questions and exceptions through established channels.

·                Serves as a liaison between the assigned division or region and Human Resources areas within central Human Resources; provides information to be used in determining appropriate personnel actions or responses.

·                Coordinates position identification number (PIN) tracking and approved position movement. Maintains records of authorized, filled, vacant, and proposed positions; verifies employee-to-PIN assignments; and tracks approved PIN assignments, reassignments, and position changes. Reconciles position records, resolves discrepancies with appropriate HR staff, and maintains supporting approvals.

·                Oversees the development, review, and maintenance of agency job descriptors, providing guidance to ensure duties and responsibilities are accurately defined and aligned with OMES job catalog requirements, classification standards.

·                Coordinates the preparation, submission, revision, and closing of job requisitions. Verifies the approved PIN, job classification, required qualifications, and position and funding approvals before submitting requisitions. Tracks requisition status and coordinates corrections and follow-up with requesting offices.

·                Oversees and conducts applicant qualification reviews against established education, experience, and special requirements. Reviews application materials and supporting documentation, records qualification determinations, and refers qualified applicants for further consideration under established procedures. Refers unclear qualification issues and exceptions to the designated authority.

·                Tracks staffing workload and recruitment metrics, including open requisitions, requisition turnaround, applicant flow, qualification review status, and time to fill. Provides status summaries, follows up on pending approvals and documentation, and identifies delays affecting recruitment.

Knowledge, Skills, Abilities and Competencies

Knowledge of principles and practices of human resources management; of federal and state laws, rules, and regulations and their application to human resources management.  Knowledge of, and skill in the use and application of, appropriate information technology.  Ability to plan, direct, and coordinate the activities of others; to interpret, analyze, and resolve highly complex and technical information; to communicate effectively, both orally and in writing; to establish and maintain effective working relationships; to organize and manage several projects simultaneously; and to analyze complex situations and adopt an appropriate course of action.

Education and Experience

Master’s degree and two (2) years of professional level experience in human resources management; or a Bachelor’s degree and three (3) years of professional level experience in human resources management or development; or an equivalent combination of education and experience.

Preferred Qualifications

Experience supervising HR staff and coordinating PIN management, job requisitions, and applicant qualification reviews is preferred.

Special Requirements

Extensive travel and occasional overnight stays may be required. In order to perform necessary travel, applicants must possess a valid driver’s license at the time of appointment and retain a valid driver’s license while assigned to this job classification.

 This is an on-site position and is not eligible for remote work.

Equal Opportunity Employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.

Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub.

If you are needing any extra assistance or have any questions relating to a job you have applied for, please click the link below and find the agency for which you applied for additional information:

Agency Contact