About this Executive Assistant - Temporary role at Arcteryx Com
Your Opportunity at ARC’TERYX:
As an Executive Assistant within our Technology organization, you provide comprehensive administrative and operational support to typically 2 to 3 Executives. You anticipate needs, manage complex calendars, travel and communications, and ensure priorities, meetings and follow-ups move forward effectively. Your sound judgement, discretion and adaptable, solutions-focused approach allow you to balance competing demands while providing consistent day-to-day support in a fast-moving global environment.
This role is based out of our North Vancouver office and is open to hybrid work. Candidates must be eligible to work in Canada.
Meet Your Future Team:
You will provide direct support to typically 2 to 3 Executives on the Technology team, while partnering with a team of high-performing Executive Assistants to support collective initiatives across the Technology organization and other areas of the business.
If you were an Executive Assistant now, here are some of the core activities you would be doing:
Executive Enablement
-
Maintaining a weekly view of top goals, priorities, and commitments
-
Maintaining an organized inbox of the Executives according to authorization
-
Providing exceptional support with calendar management, anticipating conflicts, priorities and scheduling needs
-
Coordinating meeting agendas, meeting action items or follow-ups, and preparing presentation materials based on direction from the Executives you support
Operational Excellence
-
Organizing multi-leg international and domestic travel arrangements
-
Organizing and submitting expense reports in a timely manner
-
Processing vendor invoices in accordance with financial guidelines
-
Support budget tracking, spend visibility and financial requests across the team
Technology Team Partnership
-
Collaborating closely with the Technology EA team to maintain a connected, cross-functional view of priorities, activities and dependencies across the Technology organization
-
Partnering with fellow Technology EA’s to proactively share information and coordinate across leadership calendars
-
Planning and executing Technology events and experiences in partnership with the EA Team, including leadership offsites, team building activities, Tech-wide events, and Live It experiences, taking the lead on execution when required
Here are some of the things you could be working on in the future:
-
Working towards your own professional development goals based on your areas of interest in the business
-
Identifying and implementing process improvements to administrative processes to enable effective operations within the Technology organization, in partnership with the Technology leadership team
-
Taking on the coordination of small projects, including clarifying deliverables, maintaining plans, coordinating stakeholders and tracking actions through completion
Are you our next Executive Assistant?
-
You have 3+ years of Executive Assistant experience and are looking to grow your career as an EA
-
You have a high level of proficiency with the Microsoft Office suite and are seasoned in creating compelling PowerPoint decks and presentation materials
-
You have great time management skills, and utilize sound judgement and prioritization when multi-tasking between competing priorities
-
You have strong emotional intelligence, discretion, and the ability to maintain confidentiality
-
You know how to prioritize and effectively manage the logistics of multiple Executives’ schedules such as pre-reads, agendas and following up on action items
-
You work independently, making informed decisions and resolving issues within your scope, and know when to escalate
-
You communicate clearly and professionally, including on your Executives’ behalf
-
You are comfortable building relationships and creating partnerships across a multi-lingual, multi-cultural working environment, and understand the nuances of cross-cultural communication
-
You remain calm and solutions focused when plans change, confidently managing last minute adjustments, rescheduling and complex travel disruptions handle. You can work flexible hours, weekends and holidays occasionally as needed to support our global business
-
Your passion for your work is paralleled by your passion for getting outside and living it
