About this Executive Assistant & Office Manager role at Court Avenue
Responsibilities
EA support specifically to the Partner and the President & CGO at CourtAvenue, both located in San Diego
Manage and sort complex executive calendars including cross-timezone scheduling and conflict resolution
Support expense reporting and timesheet management with total accuracy, including tracking down and uploading receipts
Coordinate end-to-end travel including flights, hotels, ground transportation, and international travel for a leadership team that is always on the move
Plan and execute client and growth events: venues, vendors, budgets, on-brand materials, and on-site support
In tandem with our account and marketing teams, support administrative logistics for client (and prospective client) events and initiatives
Support West Coast client swag as needed; ordering, inventory and vendor management
Serve as building/property liaison for the San Diego office: access badges, signage, insurance certs, and special employee requests
Coordinate parking and building access across multiple facilities, working directly with property management
Set up conference rooms and audiovisual equipment for leadership and all-team meetings; troubleshoot meeting technology as needed
Support employee onboarding and offboarding logistics, including desk setup and equipment coordination
Maintain office-wide communications: building notices, shared calendars, and amenity requests
Order supplies, snacks, and manage equipment for the San Diego office, ensuring the space is consistently stocked and client-ready
Manage mail, shipping logistics, and the office storage unit
Coordinate logistics for employee engagement events such as happy hours, potlucks, and team lunches
Support general ad hoc research and special projects, working proactively to stay ahead of upcoming needs
Requirements
5-10+ years of total administrative experience, including at least 1 year supporting C-suite or Agency leadership
Agency or professional-services background strongly preferred
2+ years of in-office administrative or office-management experience
Absolute professionalism and discretion when handling sensitive information
Excellent written, verbal, and interpersonal communication skills
Willingness to be flexible, and manage ever-changing priorities
Proficiency in Google Workspace, Slack, and Zoom a plus
AI Mindset preferred: demonstrating a high level of comfort testing and integrating generative AI tools to automate repetitive tasks, draft communications, and streamline office workflows to increase overall output
High school degree required; additional certifications in project management or office administration are a plus
Work Environment
Our San Diego team follows a structured-hybrid work model, where employees work in an office environment on Tuesdays and Thursdays and remotely on Mondays, Wednesdays and Fridays.
San Diego, California
Schedule: Exempt Full-Time | Structured Hybrid in office on Tuesdays & Thursdays weekly + special events. Remote most all Mondays, Wednesdays and Fridays.
Occasional weekend availability required to support last-minute travel changes ahead of Monday leadership travel
CourtAvenue, INC. is an Equal Opportunity Employer. CourtAvenue recruits qualified applicants without regard to race, color, religion, sex (including pregnancy), sexual orientation, gender identity, national origin, age, disability, status as a protected veteran, or genetic information.
CourtAvenue, INC. participates in the E-Verify program. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form (I-9) upon hire.
