About this Executive Assistant (Contract Role) role at ParetoHealth
About ParetoHealth
ParetoHealth is redefining the way employers fund healthcare. As the largest and fastest-growing benefits captive in the United States, we help thousands of small and midsize employers take control of healthcare costs through a smarter, more sustainable model.
Our mission is simple: give small and midsize employers the scale and protection they need to eliminate volatility and lower healthcare costs.
By combining data-driven insights, innovative risk management, and the collective purchasing power of our community, we enable employers to reduce volatility, improve long-term outcomes, and reinvest savings into their businesses and their people.
Headquartered in Philadelphia, ParetoHealth is growing rapidly and transforming one of the country's largest industries. Our success is fueled by talented people who are united by our four core values: Fire in the Belly, For the Greater Good, See the Field, and Get It Done Right. These values shape how we innovate, collaborate, make decisions, and deliver exceptional results for our clients and one another.
If you're energized by solving complex challenges, thrive in a high-growth environment, and want to help reshape the future of healthcare, we'd love to meet you.
Please note that ParetoHealth does not provide employment visa sponsorship for this position. Candidates must be authorized to work in the United States without sponsorship both now or in the future.
Position Summary:
ParetoHealth is seeking a highly organized, proactive, and service-oriented contract Executive Assistant to provide administrative support to executives. The ideal candidate anticipates needs, handles changing priorities with discretion, and works collaboratively with the Executive Assistant team to provide consistent support. The role’s onsite schedule will align with the executives supported and the team’s coverage needs.
Key Responsibilities:
- Manage executive calendars, schedule meetings, and resolve scheduling conflicts
- Coordinate internal and external meetings, including invitations, agendas, materials, and follow-up
- Arrange domestic and international travel, including itineraries and related logistics
- Prepare and submit expense reports and help track executive expenses
- Draft, proofread, and manage correspondence and other materials as needed
- Handle confidential information with professionalism and discretion
- Track action items and follow up with stakeholders to help keep priorities moving
- Coordinate meals and other logistics for executive meetings and events
- Serve as a point of contact for executives and their internal and external stakeholders
- Coordinate with the Executive Assistant team to ensure at least one EA is onsite each business day
- Plan onsite days around the schedules of the executives supported and the team’s coverage needs
Required Skills & Qualifications:
- 3+ years of experience providing executive or senior-level administrative support
- Experience managing complex calendars, meeting logistics, and travel arrangements
- Strong organizational and time-management skills, with the ability to manage competing priorities
- Excellent written and verbal communication skills
- Sound judgment and discretion when handling confidential information
- A proactive, resourceful, detail-oriented approach
- Ability to work onsite 2–4 days per week in Philadelphia, including when the executives supported are onsite
- Ability to coordinate onsite coverage with the Executive Assistant team
- Proficiency in Microsoft Office and/or Google Workspace
We are guided by our values:
Fire in the belly
The drive to learn, to improve, and to deliver outstanding value every day.
See the field
The ability to see the big picture and prepare to meet tomorrow’s needs.
Get it done right
The passion to produce at higher rates and to the highest standards.
For the greater good
A united community creating better health benefit solutions for all.
