About this Executive Assistant role at ThedaCare
Why ThedaCare?
Living A Life Inspired!
Our new vision at ThedaCare is bold, ambitious, and ignited by a shared passion to provide outstanding care. We are inspired to reinvent health care by becoming a proactive partner in health, enriching the lives of all and creating value in everything we do. Each of us are called to take action in delivering higher standards of care, lower costs and a healthier future for our patients, our families, our communities and our world.
At ThedaCare, our team members are empowered to be the catalyst of change through our values of compassion, excellence, leadership, innovation, and agility. A career means much more than excellent compensation and benefits. Our team members are supported by continued opportunities for learning and development, accessible and transparent leadership, and a commitment to work/life balance. If you’re interested in joining a health care system that is changing the face of care and well-being in our community, we encourage you to explore a future with ThedaCare.
Benefits, with a whole-person approach to wellness –
- Lifestyle Engagement
- e.g. health coaches, relaxation rooms, health focused apps (Wonder, Ripple), mental health support
- Access & Affordability
- e.g. minimal or zero copays, team member cost sharing premiums, daycare
Summary :
The Executive Assistant provides administrative support to executives and leaders using organizational, relational, and computer skills. Supports leaders by prioritizing work, handling information requests, performing clerical functions, and anticipating the needs, and expectations of executives and leaders in a confidential manner.Job Description:
SCHEDULE:
Full time, benefit eligible
40 hrs/week
Regular business hours (7:30a-4:00p, 8:00a-4:30p, etc)
Based at Thedacare- Oshkosh
Occasional travel including Fond du Lac and Neenah
Preferred Executive Assistant experience,
Must have strong communication skills, strong relationship building, proactiveness, and can work independently.
KEY ACCOUNTABILITIES:
Represents ThedaCare and executives and leaders through professional demeanor, use of discretion and confidentiality, and exemplifying the values and behaviors at the highest level of professionalism.
Organizes and coordinates workloads for executives and leaders through effective calendar management.
Coordinates and plans details related to events and travel.
Coordinates communications for executives and leaders including taking calls, responding to e-mails, and interfacing with internal and external customers. Responds to complex scenarios and facilitates timely responses and decisions.
Produces and distributes presentations, minutes, agendas, and documents in an accurate and confidential manner.
Coordinates the ordering of office supplies, maintaining of office equipment, and approval of expenditures and items as directed by executives and leader.
Organizes and maintains file systems to efficiently support leaders and executives.
QUALIFICATIONS:
High School diploma or GED preferred
Must be 18 years of age
Three years of administrative support experience including one year of support at the executive level
PHYSICAL DEMANDS:
Ability to move freely (standing, stooping, walking, bending, pushing, and pulling) and lift up to a maximum of twenty-five (25) pounds without assistance
Job classification is not exposed to blood borne pathogens (blood or bodily fluids) while performing job duties
WORK ENVIRONMENT:
Normally works in climate controlled office environment
Frequent sitting with movement throughout office space
Use of computers throughout the work day
Frequent use of keyboard with repetitive motion of hands, wrists, and fingers
Position requires compliance with department specific competencies.
