Executive Assistant

Irth | Remote Full-Time

Company Overview

Irth is a software product company developing innovative technology platforms designed to set industry benchmarks. With a strong product culture, collaborative work environment, and significant growth potential, Irth offers an exciting opportunity to contribute to a growing organization built around modern, enterprise-scale data platforms.

Position Summary

Irth is seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive administrative and operational support to the Chief Commercial Officer (CCO) and the broader Commercial organization.

Working in close partnership with the existing Executive Assistant and administrative team, this individual will help manage executive calendars, coordinate meetings and travel, support company events, and oversee select office operations. The role will also contribute to developing consistent administrative processes, improving workflows, and building scalable executive-support practices as the company grows.

The ideal candidate is resourceful, adaptable, and comfortable managing competing priorities in a fast-paced environment. This individual exercises sound judgment, anticipates needs, handles confidential information with discretion, and takes initiative to ensure executives and their teams operate efficiently.

Position Type: Full-Time
Location: Remote, with occasional on-site support at Irth's Columbus, Ohio office.

Key Responsibilities

1. Executive Support & Calendar Management

• Manage complex executive calendars, primarily supporting the CCO and providing additional coverage for other senior leaders as needed.
• Schedule and coordinate meetings, conference calls, and appointments with internal and external stakeholders across multiple time zones.
• Proactively identify and resolve scheduling conflicts, balancing competing priorities and protecting executive time.
• Prepare meeting agendas, briefing materials, presentations, and supporting documentation.
• Track executive priorities, important deadlines, meeting commitments, and follow-up items.
• Provide reminders and coordinate follow-up on action items to ensure timely completion.
• Maintain organized executive files, records, and confidential documentation.
• Exercise sound judgment when determining which requests to prioritize, reschedule, delegate, or escalate.

2. Travel & Event Coordination

• Coordinate domestic and international travel arrangements for the CCO and other designated executives, including flights, accommodations, ground transportation, itineraries, and expense documentation.
• Manage logistics for internal and external meetings, conferences, webinars, company gatherings, and team-building activities.
• Coordinate meeting spaces, technology, catering, materials, and other event requirements.
• Anticipate logistical needs and troubleshoot issues to ensure events and meetings run smoothly.

3. Administrative Team Collaboration

• Partner closely with the existing Executive Assistant to coordinate executive coverage and ensure consistent administrative support.
• Collaborate with the broader administrative team to manage scheduling, communications, travel, and organizational priorities.
• Provide backup support across leadership teams as business needs evolve.
• Share information, maintain continuity, and establish clear processes to avoid gaps in executive support.

4. Process Improvement & Administrative Infrastructure

• Develop, document, and maintain administrative processes and standard operating procedures (SOPs).
• Identify opportunities to streamline workflows, improve efficiency, and introduce automation.
• Explore and leverage AI tools and technology to improve scheduling, documentation, communication, and administrative processes.
• Establish repeatable practices and systems that can be shared across the administrative team.
• Help build scalable administrative infrastructure to support Irth's continued growth.

5. Office Operations & Employee Experience

• Oversee daily office operations, including office supplies, equipment maintenance, and vendor coordination.

• Support HR with new employee onboarding by preparing workspaces, coordinating system access, and organizing welcome packages.

• Maintain a clean, organized, safe, and productive office environment.

• Manage incoming and outgoing mail and packages, ensuring accurate and timely distribution.

• Coordinate the procurement, delivery, storage, and distribution of office supplies, equipment, and materials.

Qualifications & Ideal Candidate Profile

• Previous experience as an Executive Assistant, Administrative Assistant, or in a similar administrative support role.
• Experience supporting senior executives and managing complex calendars.
• Strong organizational, time-management, and prioritization skills.
• Exceptional attention to detail and follow-through.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities independently in a fast-paced, evolving environment.
• Demonstrated discretion and ability to handle confidential and sensitive information.
• Proficiency with Microsoft Office 365, Outlook, Teams, and other business productivity tools.
• Comfort learning and using AI-enabled tools and automation technologies.
• Strong problem-solving skills and the ability to anticipate needs rather than simply react to requests.
• A collaborative mindset and willingness to provide flexible support across the organization.

What Success Looks Like

The successful candidate will:

• Ensure the CCO's calendar and schedule are organized, accurate, and aligned with business priorities.
• Provide reliable, proactive administrative support with minimal oversight.
• Help the CCO stay focused by anticipating needs and managing follow-through.
• Establish strong working relationships with the existing Executive Assistant and administrative team.
• Improve administrative workflows through documentation, consistency, and thoughtful use of technology.
• Ensure travel, meetings, events, and office operations are handled efficiently.
• Contribute to a scalable administrative support structure as Irth continues to grow.

Requirements

Required Qualifications

• 3–5 years of experience as an Executive Assistant supporting C-suite executives.
• Proven ability to manage complex, high-volume executive calendars and effectively prioritize competing requests and shifting priorities.
• Exceptional attention to detail, organizational skills, and time-management abilities.
• Excellent written and verbal communication skills.
• Demonstrated discretion, professionalism, and sound judgment when handling confidential and sensitive information.
• Ability to effectively use AI-powered tools, such as Microsoft Copilot and ChatGPT, to improve productivity and streamline administrative processes.
• Proficiency with Microsoft Office applications, including Outlook, Excel, Word, and PowerPoint.
• Ability to work remotely while providing occasional on-site support at Irth's Columbus, Ohio office, as needed for office operations.
• Flexibility to support additional executives and adapt to evolving leadership and organizational priorities.
• Ability to thrive in a fast-paced, changing, and growing organization.
• Experience developing, documenting, or improving administrative processes and standard operating procedures (SOPs) preferred.

AI Use in Hiring

As part of our hiring process, Irth may use artificial intelligence (AI) or automated tools to assist with reviewing and screening applications. These tools are intended to support the hiring process but do not replace human judgment or decision-making. All hiring decisions involve human review.

Role Type

This is a New Position.

Benefits

Why Join Irth?

At Irth, we believe great work happens when people have the support, flexibility, and resources they need to do their best work. As part of the Irth team, you'll enjoy:

• Competitive compensation commensurate with experience.
• The opportunity to join a dynamic, growing company that is well respected within its industry.
• Medical, dental, and vision insurance options.
• A 401(k) plan with company match.
• Flexible PTO policy and company-paid holidays.
• Additional benefits, including life insurance, pet insurance, employee discounts, and perks programs.
• A generous one-time work-from-home stipend to help you create a productive and comfortable remote workspace.
• Opportunities to connect with colleagues through monthly company lunches, volunteer outings, and quarterly team gatherings.
• Complimentary snacks, beverages, and coffee for employees visiting our Columbus, Ohio office.

At Irth, you'll have the opportunity to make a meaningful contribution, collaborate with a talented team, and grow alongside an evolving technology company.