Office Management and Facilities Administration

• Workspace Operations: Oversee day-to-day office management and serve as the primary point of contact for the office building management.

• Lease Administration: Maintain central records of lease contracts, review rent/utility invoices against agreed terms with the Finance & Accounting Team.

• Vendor Management: Liaise with external vendors for essential office services to ensure consistently high service standards.

• Logistics & Inventory: Manage inbound and outbound shipments to clients and global offices, ensuring the secure handling of confidential items.

• Office Provisions: Maintain a vibrant workplace environment by managing local procurement and inventory of office supplies, snacks, and beverages.

• Office Events: Support in Plan, organize, and execute in company’s internal/external events.

Asset & IT Administration

• Asset Lifecycle Management: Track and maintain precise records for all company assets, including laptops, desktops, and peripheral IT equipment.

• Procurement: Coordinate the ordering and distribution of hardware, technical equipment, and general workplace supplies.

• Software & License Management: POC for tracking centralized software licenses with HQ and managing local licenses by provisioning and granting for team members.

HR Operations

• On/Offboarding: Establish structured onboarding and offboarding procedures to ensure seamless transitions for all NYC office team members. coordinate orientation resources, welcome packages, desk configurations, and IT setups for new hires.

• Employee Engagement & Culture: Being the main POC for the office, managing day to day employee relation matters for the NYC office team. Plan team activities, catered lunches, and cultural initiatives to foster an engaging work culture.

• Company Policy: Support other local P&C members to ensure all internal guidelines are aligned with the company’s organizational playbook and core cultural values. 

• Global Strategy: Collaborate with the People & Culture and General Affair team in the global offices to build and standardize company-wide SOPs and Policies. 

• HRMS Administration: Maintain accurate employee records while reviewing and approving time-off and work-from-home requests to guarantee data integrity.

Budget Management

• Employee Expense Control: Track and review operational expenses and employee reimbursements in close coordination with the Finance and Accounting team.

Business Travel & Expense Coordination

• Travel Management: Act as the agile, on-site coordinator for business trips

• Policy Compliance & Tracking: Enforce corporate travel policies and maintain an accurate travel history to track the travel expenses.