About this Contracting Service Support role at Spektrum
Spektrum supports apex purchasers (NATO, UN, EU, and National Government and Defence) and their Tier 1 supplier ecosystem with a wide range of specialist services. We provide our clients with professional services, specialised aerospace and defence sales, delivery, and operational subject matter expertise. We are looking for personnel to join our team and support key client projects.
Who we are supporting
The NATO Joint Warfare Centre (JWC), located in Stavanger, Norway, is NATO’s premier centre for joint operational and strategic-level collective training and warfare development. As part of the NATO Command Structure and reporting to Supreme Allied Commander Transformation (SACT), the JWC directly supports both SACT and Supreme Allied Commander Europe (SACEUR) by strengthening the operational readiness, interoperability, and effectiveness of NATO Command and Force Structure Headquarters. Through its multinational workforce, the Centre plays a critical role in preparing the Alliance for current and emerging security challenges.
The department we are supporting is responsible for the planning, preparation, and execution of operational and strategic-level exercises and training activities, while integrating warfare development, experimentation, concept development, and lessons learned into NATO's training programmes. By delivering technologically integrated, multi-domain exercises and maintaining joint doctrine and standards, the JWC enhances NATO's decision-making capabilities, interoperability, and warfighting readiness, ensuring the Alliance remains prepared to respond effectively across the full spectrum of military operations.
Role ID – JWC-24-R-0009
Role Duties and Responsibilities
- Perform contract administration for assigned contract program, including creating purchase orders, amendments and modifications of in-place contracts. Review for currency, accuracy and renewal applicability, throughout the contract period. This includes liaising with the Norwegian Ministry of Defence, JWC Community Support, and various branches within JWC for administrative purposes.
- Develop and review contract and acquisition-related documentation including but not limited to; confirmation of support letters, acquisition/procurement procedures, contract analysis, sole source justifications, budget and technical reviews.
- In line with NATO rules and regulations, prepare and process competitive bidding and other means of quotations for services required for the execution of the mission.
- Assist the Purchasing & Contracting Team to develop Request for Proposals (RFP) and contract specific information. This information shall include but not be limited to; market research, invoicing, delivery schedules, payments.
- Help develop and review contract and acquisition-related documentation for the P&C Section. This documentation may include internal acquisition/procurement procedures; contract reviews/analyses; sole source justifications; budget reviews; memoranda of understanding/agreement (MOU, MOA); programs of work (POW), and technical reviews.
- Become knowledgeable about emerging issues, major initiatives, programs, and requirements of JWC branches for future SOW and RFP requirements.
- Reconciling Monthly Invoices for a variety of contracts to ensure on-time payment and receipt of service/goods.
- Assist with any contract and acquisition-related work, as directed by the Contracting Officer.
Essential Skills, Experience and Certifications
- Have at least 3 years of procurement and contracting experience which must include 2 years of governmental/military experience. (A combination of financial administration/legal administration/technical writing experience is also acceptable if no direct procurement experience)
- Have at least 1 year of budget or financial experience working with invoicing, payroll, human resources or general financial administration.
- Have experience with IDIQ (Indefinite delivery Indefinite Quantity) administration of contracts. (If no candidate has this experience, it may be considered optional.)
- Are trained in and have used an e-Procurement tool, preferably integrated with an ERP/Financial Management System such as Oracle or SAP.
- Demonstrated proficiency in English as defined in STANAG 6001 (Standardized Linguistic Profile (SLP) 3333 – Listening, Speaking, Reading, and Writing) or equivalent
Working Location
- Stavanger, Norway
Working Policy
- On site
Travel
- Estimated travel: Zero (0) to two (2) trips per year, generally lasting 3-5 days each, primarily within NATO Europe.
Security Clearance
- Valid National or NATO Secret personal security clearance