About this Client Services Representative role at Tomjames
Tomjames · Onsite · Franklin, TN
Job Duties
- Prepare, review, and distribute collection letters and other correspondence in accordance with company policies and established procedure
- Place and receive collection calls in a professional, courteous, and customer-focused manner while working to resolve delinquent account balances
- Respond promptly to customer inquiries by phone, email, and written correspondence regarding account balances, billing questions, payment history, and other account-related concerns
- Contact customers regarding past-due accounts, discuss payment options, negotiate payment arrangements within established guidelines, and document all collection activity
- Maintain and monitor customer payment plans and records, ensuring timely follow-up and accurate account documentation
- Partner with Sales Professionals to resolve collection issues while balancing positive customer relationships with the company's financial objectives
- Provide exceptional customer service by communicating professionally, demonstrating empathy, and resolving issues in a timely and effective manner
- Develop and maintain a thorough understanding of the Tom James sales cycle, business processes, products, and customer service standards to effectively support customers and Sales Professionals
- Protect confidential customer and financial information by adhering to company policies and applicable privacy requirements
- Performs other related duties, as required or assigned
- Maintain regular and reliable on-site attendance
Required Knowledge, Skills & Abilities
The ideal candidate will have:
- Excellent verbal and written communication skills with the ability to communicate professionally and effectively with customers, Sales Professionals, and employees at all organizational levels.
- Strong customer service skills with the ability to de-escalate difficult situations and build positive working relationships
- Demonstrated ability to prioritize multiple responsibilities, manage time effectively, and remain composed under pressure
- Strong organizational skills with exceptional attention to detail and accuracy
- Proficiency with Microsoft Office applications and the ability to learn company-specific software and systems. s
Experience & Education
- High school diploma or equivalent required
- Minimum of one year of collections, accounts receivable, customer service, or related experience involving telephone communication and customer interactions
- Experience handling sensitive customer conversations while maintaining professionalism
- Experience working in a fast-paced environment with competing priorities
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