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Job Description:

Operations & Policy Analyst 1 – Building Manager - Mill Creek & Materials Lab
Oregon Department of Transportation
Delivery & Operations Division – Statewide Project Delivery Branch
Business Operations Section
Salem

The role: 

As our building manager, you will play a key role in keeping three of our agency’s facilities running smoothly and safely: the Mill Creek building, the Salem Materials Lab and the Milwaukie Lab. You will analyze facility needs, help shape policies and support management with system planning, facility budgeting and project prioritization. This position also serves as the Mill Creek site emergency coordinator, playing an active role in emergency management, including coordinating building evacuations and responding to emergency situations. This is an exciting opportunity to coordinate meaningful initiatives and help create safer, more efficient spaces for everyone. Apply today!

We provide a safe and reliable multimodal transportation system that connects people and helps Oregon's communities and economy thrive. We encourage people from all backgrounds and abilities to apply for our positions.

Before applying, visit our applicant information website to learn more about our process. If you are a current State of Oregon employee, you must apply through your employee Workday profile.

A day in the life:

• Develop, implement, evaluate and refine strategic plans, deficiency lists, and resource management strategies in partnership with the business operations manager and ODOT Facilities to ensure effective management of owned and leased buildings, grounds and related assets.
• Track and monitor facility expenditures and make recommendations to support future budget planning.
• Coordinate with staff and contractors to ensure timely resolution of building related issues, including general operations, building security, access badges and systems such as HVAC and plumbing.
• Serve as the contract administrator for facility-related agreements, overseeing contracts for mail services, janitorial work, vending services and building leases.
• Provide project management oversight with ODOT Facilities for building relocations, workstation design and upgrades or issues involving electrical systems, lighting and ergonomics.
• Develop and maintain the Mill Creek facilities manual, coordinating annual updates to ensure current and accurate guidance is available.
• Actively participate in safety and emergency response committees and serve as the Mill Creek site emergency coordinator.
• Research, analyze and prepare reports for branch management by evaluating data, and providing recommendations.
• Gather input from managers to help coordinate and prioritize improvements to building systems.
• Develop and maintain internal and external SharePoint sites for the Mill Creek building and Materials Lab.
• Oversee and coordinate all communications related to Mill Creek facilities, including building issues, safety matters and emergency management.
• Work on-site in an office environment with occasional in-state travel required.
• May be required to lift or move up to 40 pounds.
• To request a copy of the position description, which includes all duties and working conditions, please email [email protected].

What’s in it for you:

• Work/life balance, 11 paid holidays a year, flexible work schedules, paid leave and so much more. Learn more about working at the Oregon Department of Transportation and the benefits we offer.
• Comprehensive and equitable base salary offer within the listed range. Through an equal pay assessment, we will determine the salary offer using the information you provide in your submitted application materials. Please ensure your application materials are detailed, accurate and reflect your skills, experience (paid and unpaid) and education as they relate to the position when applying. 
• The salary range listed is the non-PERS monthly salary range. If you are already a participating PERS member or once you become PERS eligible, the salary range will increase by 6.95%.
• Public Service Loan Forgiveness opportunity!

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Minimum qualifications:

Any combination of experience or education equivalent to three years technical-level experience that typically supports the knowledge and skill requirements listed for the classification.

OR

A bachelor's degree in business or public administration, behavioral or social sciences, finance, political science or any degree demonstrating the capacity for the knowledge and skills.

Special qualifications:

Driving is an essential function of this position. You must have a valid U.S. driver license and an acceptable driving record. We will conduct pre-employment driving records checks on our final candidate(s). Your license does not have to be issued in Oregon to be considered.

What we’d like to see:

If you have these attributes, let us know in your application materials! It's how we will choose whom to move forward! You do not need to have all these qualities to be eligible for this position. We may also use transferable skills, experience and education to help us decide who will move forward.

• Skilled in facility management, with a proven ability to oversee multi‑phase projects from initiation through completion, coordinating effectively with others while working independently with minimal supervision.
• Experienced in working with skilled and semi‑skilled contractors and vendors for the installation, repair, maintenance, upgrading and removal of facility systems, including obtaining and evaluating estimates and quotes.
• Knowledgeable in ergonomic assessments, Americans with Disabilities Act (ADA) compliance, facility layout planning and cubicle assembly.
• Experience using computer systems and business‑analysis software to evaluate data, identify best-value options and make informed recommendations.
• Excellent communication skills, including the ability to convey information clearly verbally and in writing.
• Demonstrated ability to act as a neutral party to de‑escalate challenging or sensitive situations.

How to apply:

• Complete the following required steps:
  • Fill out the application or attach a resume. Please contact the recruiter under the ‘Need help?’ section if you have any questions about how to fill out the experience fields or to attach a document. Your submitted experience fields or attached resume must include dates (MM/YYYY) for each employer.
  • Attach a cover letter. Your cover letter should clearly demonstrate how your experience and training relates to the qualities that you have under the “what we’d like to see” section above.
    • Your cover letter must be limited to no more than two (2) pages.
    • Please address your cover letter to Leah Harrington, Business Operations Manager.
    • Generic cover letters that do not address the qualities that you have under the “what we’d like to see” section may receive lower scores than those that addressed the desired qualities.
    • You must upload your cover letter in the ‘Resume/Cover Letter’ section of the application.
  • Complete questionnaire. Answer the checkbox-style questions before submitting your application.
• After you submit your application, please respond to the public records request authorization and gender identity questionnaire. This screen will come after you submit and will complete the process. If you are a current State of Oregon employee, the tasks will come to your Workday inbox.
• If you are a veteran or Oregon National Guard servicemember, you may receive preference. The task to upload your documents will be available after you submit your application. For privacy reasons, please do not attach your military service document(s) to your application or combine it with any other required document attachments.

Need help?

• For questions, call 971-273-8687 or email [email protected].

Additional information:

• We do not offer visa sponsorship. If you are hired, you will be required to fill out the US Department of Homeland Security’s I-9 form confirming you are able to work in the US. We are not an E-Verify participating employer, and we are unable to proceed if E-Verify participation is required [e.g., STEM Optional Practical Training (OPT) Extension].
• The State of Oregon does not request or require your age, date of birth, attendance or graduation dates from an education institution during the application process.
• We may use this recruitment to fill multiple or future vacancies.
• We will conduct name-based criminal background checks on final candidates, not including current ODOT employees. All applicants may be subject to additional pre-employment check(s) such as driver license, LEDS (Law Enforcement Data System), and/or education verification as required for the position.
• You will be represented by the Service Employees International Union (SEIU).

ODOT is an Equal Employment Opportunity and Affirmative Action Employer. We do not discriminate on the basis of race, religion, color, sex, age, national origin, disability, sexual orientation or any other class protected by state or federal laws in admission or access to our programs, services, activities, hiring, and employment practices. Applicants with a disability may request a reasonable accommodation during the application process. For questions, concerns, or complaints regarding EEO/AA/ADA, contact 1-877-336-6368 (1-877-EEO-ODOT). This information can be made available in an alternative format by contacting ODOT Recruitment at 503-986-3700. Oregon Relay Service can be reached by calling 7-1-1.

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