Department

Department of Administration

Division

Building/Grounds Maintenance

Salary

$73,601.00 - $83,096.00

Job Profile

JC-02545500-62 - Building & Grounds Officer (Association of RI State Supervisors)

Scheduled Work Days & Work Hours

Monday - Friday; 8:00 AM - 3:30 PM.

Position is within the Division of Capital Asset Management and Maintenance.

Standard 35.0 hours.

Restricted/Limited to the leave of the prior incumbent.

Job Requisition Number

JR103800 BUILDING & GROUNDS OFFICER (Open)

Pay Grade

C00828 A

Classification

Building & Grounds Officer

Class Definition

GENERAL STATEMENT OF DUTIES: To be responsible for supervising and implementing a comprehensive operations, maintenance, repair and construction program, which encompasses assigned facilities under the jurisdiction of the Division of Facilities Management; and to do related work as required.

SUPERVISION RECEIVED: Works under the general supervision of a superior with some latitude for the exercise of independent judgment; work is reviewed to ensure compliance with instructions and conformance to standards and procedures.

SUPERVISION EXERCISED: Organizes, coordinates, directs, supervises and reviews the work of the assistant, building heads and internal maintenance staff vendors.

ILLUSTRATIVE EXAMPLES OF WORK PERFORMED:

• To be responsible for supervising and implementing a comprehensive operations, maintenance, repair and construction program, which encompasses assigned facilities under the jurisdiction of the Division of Facilities Management
• To be responsible for the overall direction and direct supervision of facilities personnel engaged in the operation, maintenance and construction repair of assigned buildings under the jurisdiction of the division.
• To supervise and inspect vendors’ and contractors’ work to insure conformance to plans and specifications, contracts and codes.
• To be responsible for the supervision of a comprehensive maintenance program on boilers and HVAC systems in the assigned buildings, under the division’s jurisdiction.
• To oversee facilities project conformance with the Division of Purchases procedures.
• To supervise and review the work of a maintenance staff.
• To assist in formulating building service contracts and Master Price Agreements.
• To formulate vouchers, work orders, requisitions and purchase orders and to review and approve invoices for payment.
• To assist appropriate divisional personnel in preparing a Capitol Development Program in regard to renovations, construction and maintenance repairs.
• To prepare cost estimates for repairs and maintenance projects.
• To monitor building compliance with various certification and inspection requirements including fire alarm, fire extinguisher, elevator, boiler, etc.
• To monitor indoor air quality and undertake proper corrective and preventative measures.
• To monitor building security and maintain security systems and procedures as required.
• To implement and monitor energy management and conservation programs.
• To prepare a yearly work program and assist in formulating agency policies and programs.
• To do related work as required

REQUIRED QUALIFICATIONS FOR APPOINTMENT:

KNOWLEDGES, SKILLS AND CAPACITIES: A thorough knowledge of the principles, methods, techniques, materials and equipment used in the maintenance and repair of building services and mechanical equipment, and the ability to apply such knowledge to a group of state-operated facilities; a working knowledge of appropriate fire, health and safety standards and codes; the ability to review construction plans, specifications and cost estimates; the ability to plan, coordinate and review the work of others for conformance to prescribed objectives and policies; the ability to deal effectively with superiors, subordinates, vendors and contractors; the ability to supervise the activities of the agency, as required; the ability to prepare clear and concise oral and written reports; and related capacities and abilities.

EDUCATION AND EXPERIENCE:

Education: Such as may have been gained through: graduation from a senior high school; and

Experience: Such as may have been gained through: employment in a position involving the inspection of building construction with some supervisory responsibility in the field of building operation and maintenance including the maintenance of related fiscal and clerical records.

Or, any combination of education and experience that shall be substantially equivalent to the above education and experience.

SPECIAL REQUIREMENTS:

1. At the time of appointment, must be physically qualified to perform assigned duties as evidenced by a physician’s certificate; and

2. Must possess and maintain a valid Rhode Island driver’s license as a condition of employment.

Supplemental Information

In addition to the duties established under the Building and Grounds Officer classification, this position will provide dedicated administrative and operational support to the Chief Property Manager and Deputy Chief Property Manager in the coordination and management of purchasing, contracts, Minority Business Enterprise (MBE) compliance, requisitions, purchase orders, and vendor invoicing associated with facility operations, maintenance, repairs, and projects.

The position will serve as a primary coordination point between Property Management staff, DCAMM administrative personnel, the Division of Purchases, MBE/DEDI Compliance, vendors, contractors, and other appropriate parties to ensure procurement and payment activities are processed accurately, timely, and in accordance with State requirements.

The primary purpose of these supplemental duties is to establish one accountable point of coordination for Property Management's procurement and contract administration workflow. The position is intended to reduce administrative delays, improve visibility of outstanding actions, ensure required documentation is complete, and allow the Chief Property Manager and Deputy Chief to concentrate on operational and management responsibilities while maintaining direct oversight of purchasing and contractual activities.

The position would coordinate and administer the process rather than replace the approval authority of the Chief Property Manager, Deputy Chief, Division of Purchases, MBE/DEDI, fiscal staff, or other authorized officials.

Benefits

For information regarding the benefits available to State of Rhode Island employees, please visit the Office of Employee Benefits' website at http://www.employeebenefits.ri.gov/.
 

Also, be advised that a new provision in RI General Law 35-6-1 was enacted requiring direct deposit for all employees. Specific to new hires, the law requires that all employees hired after September 30, 2014 participate in direct deposit. Accordingly, any employee hired after this date will be required to participate in the direct deposit system. At the time the employee is hired, the employee shall identify a financial institution that will serve as a personal depository agency for the employee.