Associate Editorial Contracts and Payments Coordinator

Editorial Contracts and Payments (ECP) | STMJ | Poland Homebased| Associate level

About the Role

Editorial Contracts and Payments Associate Coordinator provide specialized support for assigned journal portfolios by overseeing contracts, administering, payments and implementing measures to safeguard the payment details and personal data of societies, editors and contributors. This role involves advising publishers and external customers on contracts and payments-related queries, as well as, participating in the creation and maintenance of compliant editorial contracts and renewals for assigned journals using the Conga contract management system.

This is an entry-level opportunity within the Editorial Contracts and Payments team. You will help ensure editorial contracts are in place, payments are processed accurately, and financial agreements are managed in line with budgets and compliance requirements.

What you will be doing:

• Coordinate and maintain editorial contracts, helping ensure agreements are complete, accurate and in place.

• Process and monitor editorial payments with a strong focus on accuracy and timely follow-up.

• Support financial agreements in line with budgets and compliance requirements.

• Work closely with publishers, editors, societies, publishing directors and operational colleagues.

• Manage multiple priorities, resolve issues proactively and provide a customer-focused service.

• Collaborate with colleagues across Poland, the Netherlands, Chennai and the Philippines.

• Identify process improvements and contribute to automation, AI and data-driven decision-making.

What will help you succeed:

• Excellent attention to detail and strong organizational skills.

• Confidence managing multiple priorities without losing accuracy.

• A proactive approach to problem-solving and follow-through.

• Strong communication skills and a customer-focused mindset.

• Good working English in an international environment.

• Curiosity, adaptability and a willingness to learn.

• Comfort working with numbers and structured administrative processes.

Nice to have:

• Experience in administration, contracts, payments, finance or publishing.

• Interest in AI tools, automation or process improvement.

• Experience working with multicultural or internationally distributed teams.

What you can expect:

• A multicultural, internationally distributed team.

• A transparent and supportive environment that values collaboration and psychological safety.

• Opportunities to contribute ideas, improve processes, learn and grow into other roles within the function.

About the Business

A global leader in information and analytics, Elsevier helps researchers and healthcare professionals advance science and improve health outcomes for the benefit of society.

Building on its publishing heritage, Elsevier combines quality information and vast data sets with analytics to support visionary science and research, health education and interactive learning, as well as exceptional healthcare and clinical practice.

At Elsevier, your work contributes to the world’s grand challenges and a more sustainable future. The business harnesses innovative technologies to support science and healthcare and to partner for a better world.