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Position Summary

The Assistant, Strategic Initiatives, provides secretarial, technical and organizational support to the COO, the Director, Strategic Initiatives (“Director”) and the Strategic Initiatives team. This is a dynamic position requiring the ability to demonstrate professionalism, effective communication skills and use of good judgment through understanding of our Firm’s policies as a valued member of the Business Services team.

Essential Duties and Responsibilities

Typical responsibilities include, but are not limited to, the following:

• Proactive calendar management (schedule in-person / virtual meetings, send outlook invitations, track rsvps), arrange conference room reservations, catering and AV requests
• Answer and place telephone calls professionally, and take accurate and complete messages for the COO and Director
• Arrange domestic / international travel
• Prepare and submit expenses reports
• Prepare, secure necessary approvals and process department invoices
• Draft, review and send communications on behalf of COO and Director
• Plan and coordinate quarterly leadership team events and additional special events as requested by the COO or Director
• Assist with departmental logistics planning and project management support as needed
• Conduct ad hoc research and assist with special projects

Qualifications/Position Requirements

• Demonstrates excellence, utmost integrity and sound judgment
• Works collaboratively in a team-oriented environment across a variety of stakeholders
• Takes initiative and ownership of responsibilities
• Provides prompt, responsive and thoughtful service to external and internal clients alike
• Contributes to a respectful, inclusive and high-performing culture
• Ability to maintain utmost discretion of confidential information
• Ability to maintain professional composure in high-pressure situations and a fast-paced, multi-authority environment
• Highly adaptable and flexible, with the ability to respond effectively to changing prio
• rities
• Superior organizational and project management skills
• Excellent written, verbal, and interpersonal communication skills
• Strong independent problem-solving skills
• A sharp eye for detail
• Possesses a proactive, can-do attitude and a willingness to take on diverse assignments, including tasks outside of core day-to-day responsibilities
• Ability to proofread typed material for typographical, spelling and grammatical errors
• Proficiency in Microsoft Office (PowerPoint, Excel, Word)

Education and/or Experience

• Bachelor’s Degree
• Minimum of 3 years’ experience preferred

Compensation

The expected base salary for this position ranges from $70,000 - $75,000. Salary offers are based on a wide range of factors including relevant skills, training, experience, education, anticipated assignment, and, where applicable, licensure or certifications obtained. Market and organizational factors are also considered. Davis Polk offers a competitive salary and comprehensive benefits package.