Job Description

The role manages end-to-end sample order execution, transport coordination, export documentation, and post-shipment support. It also covers invoice verification, GR processing, KPI reporting, accrual support, tracker maintenance, and purchase order activities across SAP Ariba, SRM, Outlook, Excel, and related systems.

Experience Required: 2–3 years of relevant experience in export logistics, order management, invoice processing, documentation, or related supply chain operations.

Key Responsibilities

Order Management: Process sample requests, update trackers, check SAP stock availability, address customer queries, and create SAP sales orders.

Warehouse Coordination: Coordinate batch allocation, packing details, stock readiness, labeling, and write-off requirements with warehouses.

Transportation Planning: Coordinate shipment dimensions, freight quotes, approvals, loading dates, follow-ups and OTM Booking.

Documentation: Prepare invoices, arrange export documents, generate SAP billing, and share documentation with stakeholders.

Deployment and Post-Execution Support: Update order reasons, validate invoices, support R&D/customer queries, and manage follow-ups for closed sample requests.

Invoice Verification and GR Processing: Receive vendor invoices, verify invoice details, check PO limits, confirm submission to the CredAdmin team, update invoice trackers, blocked invoices update and complete GR activities in SAP Ariba or SRM.

KPI Reporting: Review due invoices received from the PTP team, validate pending items, review workflow invoices, and share invoice count updates with the KPI dashboard owner.

Asian Import Lane Invoice Booking: Verify vendor invoices against STO details, update invoice information, complete GR processing, and maintain the Lane wise Trackers with accurate invoice status.

Email Monitoring and Follow-up: Monitor vendor emails related to payments and invoice status, track open queries, and ensure timely follow-up with relevant stakeholders.

Accrual Management: Receive accrual inputs from stakeholders, prepare accrual sheets, and book related invoices in SAP Ariba or SRM as per process requirements.

Purchase Order Support: Create purchase orders and process PO limit top-up requests to support invoice booking and business continuity.

Location(s)

Kraft Heinz is an Equal Opportunity Employer – Underrepresented Ethnic Minority Groups/Women/Veterans/Individuals with Disabilities/Sexual Orientation/Gender Identity and other protected classes.