About this Administrative Assistant, Smeal College of Business role at Penn State University
APPLICATION INSTRUCTIONS:
CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.
CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.
If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants.
Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.
POSITION SPECIFICS
The Smeal College of Business is seeking a skilled Administrative Assistant - Senior Support to provide high level staff support for our Office of Undergraduate Education. We are looking for a motivated, self-starter, who excels in a fast paced environment.
For full consideration, applicants are asked to submit a cover letter and resume/CV along with their application.
Specific duties include, but are not limited to:
Maintain multiple calendars, scheduling high level meetings with internal and external contacts.
Process all financial documents for day to day operations in special events using SIMBA and SAP CONCUR, adhering to University policies and procedures as well as funding source spending guidelines.
Assist with logistics for meetings and internal student events.
Compile and organize information to develop agendas, meeting materials and reports.
Greet students/faculty/visitors, provide information and/or refer as appropriate; review and direct phone and mail communications; act on routine requests.
Schedule and maintain calendar of appointments and meetings; schedule classrooms or conference rooms.
Coordinate travel arrangements, make reservations, and process reimbursements.
Compile and organize materials from different sources to draft e-mails and memos; prepare documents, meeting materials, and reports.
Create and maintain work unit files and databases.
Perform data entry; gather, assemble and format data to create reports.
Serve as resource to others on a variety of subjects including office equipment, software application usage, and information processing procedures.
Arrange for equipment maintenance; process work orders for facilities repairs/needs.
Maintain confidential and/or sensitive information and materials.
Work Environment:
This position operates in a fast-paced, student-facing office environment with frequent interruptions and a high volume of inquiries. The role also includes support for events and programs, which may occasionally require schedule flexibility.
MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS
Associate Degree 4+ years of relevant experience; or an equivalent combination of education and experience accepted Required Certifications: None
BACKGROUND CHECKS/CLEARANCES
Employment with the University will require successful completion of background check(s) in accordance with University policies.Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.
SALARY & BENEFITS
The salary range for this position, including all possible grades, is $44,628.00 - $64,668.00.
Salary Structure - Information on Penn State's salary structure
Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page.
CAMPUS SECURITY CRIME STATISTICS
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.
EEO IS THE LAW
Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.
Penn State is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university’s teaching, research, and service mission.
