About this Admin Assistant role at Swinerton
Job Description Summary:
To perform variety of clerical and general office tasks in support of assigned location (i.e. department, project office, etc.)Job Description:
POSITION RESPONSIBILITIES AND DUTIES:
• Ability to perform all essential duties of Junior Administrative Assistant as needed
• Coordinate and perform a range of division/department support activities; serve as a liaison with other divisions/departments.
• Provides administrative support for the staff such as answering telephones, assisting visitors, and resolving and/or referring a range of administrative problems and inquiries.
• Operate personal computer to compose and edit correspondence from dictation, verbal direction, or from knowledge of established division/department policies; may prepare, transcribe, compose, type, edit, and distribute correspondence.
• Schedule and coordinate meetings, events, interviews, appointments, and/or other similar activities for supervisors, which may include coordinating travel and lodging arrangements.
• Assist division/department in problem solving, project planning, and development and execution of stated goals and objectives.
• Establish, maintain, and update files, databases, records, and/or other documents.
• Sort, screen, review and distribute incoming and outgoing mail; compose, prepare, or ensure timely response to a variety of routine inquiries.
• Requisition supplies, printing, maintenance, and other services.
• Run miscellaneous errands; pick up deliveries as required or directed.
• Maintain professional manner with clients and employees
• Complete other responsibilities as assigned
SKILLS OR EXPERIENCE REQUIREMENTS:
• High School Diploma or GED
• Three years of office/clerical experience or equivalent
• Ability to keyboard 50-60 wpm accurately
• Word processing and/or data entry skills.
• Proficient knowledge of general office procedures and office machines
• Proficient in English verbal communication skills, including professional telephone manner
• Ability to make administrative/procedural decisions and judgments.
• Ability to create, compose, and edit written materials.
• Reliability, dependability and flexibility
SUMMARY OF BENEFITS:
This role is eligible for the following benefits: medical, dental, vision, 401(k) with company matching, Employee Stock Ownership Program (ESOP), individual stock ownership, paid vacation, paid sick leave, paid holidays, bereavement leave, employee assistance program, pre-tax flexible spending accounts, basic term life insurance and AD&D, business travel accident insurance, short and long term disability, financial wellness coaching, educational assistance, Care.com membership, ClassPass fitness membership, and DashPass delivery membership. Voluntary benefits include additional term life insurance, long term care insurance, critical illness and accidental injury insurance, pet insurance, legal plan, identity theft protection, and other voluntary benefit options.
